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DSCA 00-13

Memo Status : Superseded Notes : Superseded by SAMM Rewrite of October 2003.
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DEFENSE SECURITY COOPERATION AGENCY
201 12th STREET SOUTH, STE 203
ARLINGTON, VA 22202-5408

8/15/2000

MEMORANDUM FOR :

Deputy Under Secretary of the Army (International Affairs)
Attn: SAUS-IA-DSZ
Department of the Army
Director, Navy International Programs Office
Department of the Navy
Deputy Under Secretary of the Air Force
(International Affairs)
Department of the Air Force
Director, Defense Logistics Agency
Director, National Imagery and Mapping Agency
Director, Defense Threat Reduction Agency
Director, Defense Reutilization and Marketing Service
Director, Defense Information Systems Agency
Director, Defense Logistics Information Service
Deputy Director for Security Assistance, Defense Finance and Accounting Service -- Denver Center

SUBJECT :

Interim Security Assistance Management Manual (SAMM) Change -- Secondary Item Support (DSCA Policy 00-13)

In our efforts to improve our Foreign Military Sales (FMS) processes, we are continuously exploring ways to improve requisition support to our customers. As part of this endeavor, we are also looking at our regulations and procedures to see if there is any guidance that might be acting as an impediment to providing efficient and timely support. Recent concerns have been raised about the wording in the SAMM concerning secondary item support -- specifically it is feared that the current wording is confusing and could force lengthy delays in acquiring materiel for FMS customers if interpreted incorrectly.

To address this concern, we have rewritten SAMM paragraph 80202 to provide clearer guidance on this subject. Our intent is to ensure that MILDEPs and Item Managers have flexibility to use best business practices when meeting the needs of our FMS customers. Effective immediately, paragraph 80202 is deleted in its entirety and is replaced as follows:

"80202 -- Secondary Item Support. With the exception of obsolete, excess defense articles, or directed transfers, materiel is normally furnished only when DoD plans to assure logistic support for the expected service life of the materiel. This includes follow-on spares support.

  1. Cooperative Logistics Supply Support Arrangements (CLSSAs). Where a mature CLSSA is in effect, CLSSA programmed requirements for all items managed by the Defense Logistics Agency (DLA) and the Military Departments (MILDEPs) will be satisfied on the same basis as U.S. Force requirements in accordance with the country's Force Activity Designator (FAD) and the Uniform Materiel Movement and Issue Priority System (UMMIPS). For CLSSA non-programmed requisitions refer to paragraph 80202 B (following).

  2. Non-CLSSAs/Non-Programmed CLSSAs. Non-CLSSA and non-programmed CLSSA requirements will not be afforded the same access to U.S. stocks as CLSSA requirements. The Inventory Control Point (ICP) processing the requisition will generally issue the assets down to the item's reorder point level. Requirements which cannot be satisfied at reorder level may be filled using one of the following best business practices at the ICP discretion, to the extent authorized by the Type of Assistance and Source of Supply codes assigned to the LOA line item. (The following list may not be all inclusive of appropriate support options.)

    The ICP head or his designee may authorize issuance below the reorder point if the item is readily procurable or assets are due in from contract and/or U.S. Forces support will not be jeopardized.

    The Item Manager (IM) may place the requirement on backorder for future contract award and item delivery as determined through the normal business practices. Once the procurement lead-time has elapsed, the backorder will be eligible for release, even if the stock level goes below the established reorder point, based on the priority designator therein and processed under UMMIPS.

    The IM may initiate an immediate procurement action.

    If the requisition is for an item that is supported by direct vendor delivery/prime vendor/contractor custody inventory, the requirement may be passed for processing without delay, unless the contract specifically precludes security assistance customers and it does not jeopardize support to U.S. Forces.

    The International Logistics Control Office (ILCO) is authorized to divert requisitions to a Commercial Buying Service (CBS), i.e. PROS/FASTLINE/SNAP, if inventory manager action will not meet an FMS customer need date as defined by the FMS customer in either the requisition or separate communication.

  3. Peacekeeping Emergencies. Requisitions for secondary items to support peacekeeping emergencies should be filled, in UMMIPS Issue Priority Designator (IPD) sequence, as if the requisitions originated with U.S. Forces; however, war reserve material will not be issued without the specific approval of the commander of the applicable ICP."

This change will be included in the automated version of the SAMM found in the Defense Acquisition Deskbook as SAMM E-Change 16. If you have any questions concerning this change, please contact Beth Baker, DSCA/PSD-PMD, (703) 604-6612, DSN 664-6612 or email: beth.baker@osd.pentagon.mil.

Edward W. Ross
Acting Deputy Director