- Policy Memos
|Memo Status : Superseded||Notes : Superseded by SAMM Rewrite of October 2003.|
DEFENSE SECURITY COOPERATION AGENCY
MEMORANDUM FOR :
FMS Customer Involvement In The DoD Contracting Process (DSCA 03-03)
On 22 November 2002, the Defense Federal Acquisition Regulation Supplement (DFARS) was amended to provide Foreign Military Sales (FMS) customers more visibility into the contract pricing and award process. DF ARS Part 225.7304 was revised to add new guidance for the participation of FMS customers in the development of contracts that the Department of Defense awards on their behalf. DF ARS 225.7304 also includes language that protects against the unauthorized disclosure of contractor propriety data.
The purpose of this memorandum is to update the Security Assistance Management Manual (SAMM) to ensure our guidance is consistent with the DFARS. Paragraph 80102.D. of the SAMM is deleted in its entirety and is replaced as follows:
"D. FMS Purchaser Involvement. Discussions are held with the purchaser during the development of the LOA and prior to actual implementation to ensure requirements are clear and understood. Once the LOA is signed, the purchasing activities of defense components and prime contractors implement FMS requirements using normal procurement and contract management procedures in accordance with the FAR and other directives and contractual provisions. The Implementing Agency should ensure that sufficient details are included in the LOA to allow the U.S. contracting officer to negotiate and award a contract without requiring foreign country representation or direct involvement in the formal negotiation process. If the foreign purchaser wants to participate in the negotiation process, the following policies apply:
Source Selection. The DoD Components do not accept directions from the FMS purchaser as to source selection decisions or contract terms (other than the special contract provisions and warranties referred to in condition 6.1 of the LOA), nor is the FMS purchaser permitted to interfere with a prime contractor's placement of his subcontracts. However, to the extent permitted in paragraph 80102.B of the SAMM, DoD Components may honor an FMS purchaser's sole source request for the designation of particular prime or subcontract source for defense articles or defense services.
Negotiations. During the contracting process between the contractor and the Department of Defense, the contracting officer shall consult with the FMS purchaser about major contractual matters especially any matter that could be perceived as inconsistent with or significantly different from the LOA. As specified in the DFARS 225.7304(b), FMS purchasers should be encouraged to participate with usa acquisition personnel in discussions with industry to develop technical specifications, to establish delivery schedules, identify any special warranty provisions or other requirements unique to the FMS purchaser, and review prices of varying alternatives, quantities, and options needed to make price-performance tradeoffs. The degree of participation of the FMS purchaser during contract formation is left to the discretion of the contracting officer after consultation with the contractor. USG personnel shall not release any contractor proprietary data, except in those limited cases where the contractor authorizes release of specific data. Requests by the FMS purchaser for rejection of any bid or proposal shall not be honored unless such rejection is justified on the basis of reasons which would be sufficient in the case of a procurement made by the DoD to meet its own needs. Any questions or requests for exceptions to these provisions must be forwarded to the Director, DSCA.
Price Information. If a purchaser requests additional information concerning FMS contract prices, the contracting officer shall, after consultation with the contractor, provide sufficient information to demonstrate the reasonableness of the price and reasonable responses to relevant questions concerning contract price. This may include tailored responses, top level pricing summaries, historical prices, or an explanation of any significant differences between the actual contract prices and the estimated contract price included in the initial LOA price."
This new policy is effective immediately and will be included in the automated version of the SAMM found on the DSCA Web Page as SAMM E-Change 42. If you have any questions concerning this change, please contact Mr. Steve Harris, (703) 604-6611/DSN 664-6611 or email firstname.lastname@example.org.
Tome H. Walters, Jr.
Lieutenant General, USAF