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DSCA 05-20

Memo Status : Active
DoD Shield

DEFENSE SECURITY COOPERATION AGENCY
201 12th STREET SOUTH, STE 203
ARLINGTON, VA 22202-5408

8/1/2005

MEMORANDUM FOR :

SEE DISTRIBUTION

SUBJECT :

Payment Schedule Variance Report Policy & Procedures Update (DSCA 05-20)

REFERENCE :

 

  1. DoD 5105.65M, "Foreign Military Sales (FMS) Case Reconciliation and Closure Manual (RCM)", dated August 11, 2004
  2. DSCA Policy Memo 01-22, Finance IPT Reinvention Policy Documents, dated 19 September 2001.

 

This memorandum provides an update to and supercedes the Payment Schedule Variance Report (PSVR) financial reporting process for FMS cases issued per references a and b. These revised PSVR reporting procedures will improve the timeliness of the PSVR, simplify the report format to enhance its use and ease of understanding, focus the payment schedule review process on the more critical, large dollar FMS cases, and provide a more accurate financial analysis of projected requirements to actual case execution.

The PSVR will be prepared and distributed on a quarterly basis effective 30 June 2005, with a report due out date of 15 days after the close of each quarter. The report compares projected financial requirements in the payment schedule to actual case execution. This comparison focuses on large dollar FMS cases most critical to an FMS customer's overall financial status. The quarterly PSVR will be provided to DSCA country financial managers for review and assistance in managing their respective programs. DSCA country financial managers will determine if follow-up action with the respective Military Departments is necessary to potentially revise existing payment schedules for these cases.

A copy of the revised PSVR format and associated report lexicon are attached. The revised PSVR financial procedures summarized above will be appropriately addressed in reference a. Please note references a and b also include the requirement for Implementing Agencies to review and update payment schedules. The requirement remains unchanged as this memorandum only revises the PSVR reporting process. The DSCA points of contact for this PSVR policy and guidance are Mr. Charlie Kullhem (303-676-6190) and Mr. Bill Kramer (303-676-6178).

Keith B. Webster
Director
Business Operations

ATTACHMENT :
As stated

DISTRIBUTION :

DEPUTY ASSISTANT SECRETARY OF THE ARMY
DEFENSE EXPORTS' AND COOPERATION (DASA-DEC)
DEPARTMENT OF THE ARMY

DEPUTY ASSISTANT SECRETARY OF THE NAVY
INTERNATIONAL PROGRAMS (NAVIPO)
DEPARTMENT OF THE NAVY

DEPUTY UNDER SECRETARY OF THE AIR FORCE
INTERNATIONAL AFFAIRS (SAF/IA)
DEPARTMENT OF THE AIR FORCE

DIRECTOR, DEFENSE LOGISTICS AGENCY

DIRECTOR, NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY

DIRECTOR, DEFENSE THREAT REDUCTION AGENCY

DIRECTOR, DEFENSE REUTILIZATION AND MARKETING SERVICE

DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY

DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY

DIRECTOR, DEFENSE LOGISTICS INFORMATION SERVICE

DEPUTY DIRECTOR FOR INFORMATION ASSURANCE,
NATIONAL SECURITY AGENCY

DEPUTY DIRECTOR FOR SECURITY ASSISTANCE,
DEFENSE FINANCE AND ACCOUNTING SERVICE - DENVER CENTER

CC :

STATE/PM-RSAT
USDP/ISP
DISAM
USASAC
SATFA TRADOC
NAVICP
NETSAFA
AFSAC
AFSAT

REVISED PSVR REPORT FORMAT

CC IA Case ICS Preparing Activity DT-IMPL ORD (0403BP) PROJ. FR (0403BP) Current FR (0409BP) % COMP (0409BP) MAR 04 VAR JUN 04 VAR SEPT 04 VAR AVG VAR
BN D ABC D AFSACCOMV 97177 15,356,145 15,356,145 10,979,741 71.5% 28.5% 28.5% 28.5% 28.5%
BN P DEF D NAVAIR 01180 21,127,393 8,585,148 2,354,754 11.1% -6.9% 73.0% 72.9% 46.3%
BN P GHI D NAVICP 00287 31,850,000 1,643,358 4,864,096 15.3% -195.5% -15.2% -196.0% -135.6%