- Policy Memos
|Memo Status : Active|
DEFENSE SECURITY COOPERATION AGENCY
MEMORANDUM FOR :
Revision to Codes "E3" and "E4" for Afghanistan Security Forces Fund (ASFF) and Iraq Security Forces Fund (ISFF) Letters of Offer and Acceptance (LOAs), DSCA Policy 08-34 [SAMM E-Change 120]
Effective 15 days from release, SAMM Table C4.T2., Country, International Organization, and Regional Codes and FMS Eligibility, is updated to revise codes "E3" and "E4" to track funds provided under the Consolidated Appropriations Act, FY2008 (PL 110-161) for ASFF and ISFF as supplemented by the Supplemental Appropriations Act, FY2008 (PL 110-252), both funded with two-year funds.
The Defense Security Cooperation Agency must authorize and will assign use of these codes for Pseudo LOA documents. The following information applies:
|Term of Sale -
|Consolidated Appropriations Act, 2008 (Public Law 110-161) as supplemented by Supplemental Appropriations Act, 2008 (Public Law 110-252) Afghanistan Security Forces Fund||E3||CE||NR||No||No||N/A|
|Consolidated Appropriations Act, 2008 (Public Law 110-161) as supplemented by Supplemental Appropriations Act, 2008 (Public Law 110-252) Iraq Security Forces Fund||E4||CE||NR||No||No||N/A|
This change will be included in the automated version of the SAMM found on the DSCA Web Page as SAMM E-Change 120 and rescinds the referenced DSCA policy.
The attached instructions and notes should be used/added to all LOA documents using these codes; however, there is no need to amend or modify existing LOA documents only to comply with the instructions or to add these notes. This change to the referenced policy memo was required to more accurately track funding levels over multiple fiscal years and authorities.
If you have any questions concerning the attached guidance, please contact Mr. Kidd Manville, DSCA-STR/POL, kidd.Manville@dsca.mil, (703) 604-6594.
Freda J. Lodge
DEPUTY ASSISTANT SECRETARY OF THE ARMY
DEFENSE EXPORTS AND COOPERATION (DASA-DEC)
DEPUTY ASSISTANT SECRETARY OF THE NAVY
INTERNATIONAL PROGRAMS (NAVIPO)
DEPUTY UNDER SECRETARY OF THE AIR FORCE
INTERNATIONAL AFFAIRS (SAF/IA)
DIRECTOR, DEFENSE LOGISTICS AGENCY
DIRECTOR, NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY
DIRECTOR, DEFENSE THREAT REDUCTION AGENCY
DIRECTOR, DEFENSE REUTILIZATION AND MARKETING SERVICE
DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY
DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY
DIRECTOR, DEFENSE LOGISTICS INFORMATION SERVICE
DEPUTY DIRECTOR FOR INFORMATION ASSURANCE,
NATIONAL SECURITY AGENCY
DIRECTOR FOR SECURITY ASSISTANCE,
DEFENSE FINANCE AND ACCOUNTING SERVICE - INDIANAPOLIS OPERATIONS
Instructions for Preparing Pseudo Letters of Offer and Acceptance (LOAs)
PL 110-161 as Supplemented by PL 110-252 Afghanistan and Iraq Security Forces Funds (ASFF/ISFF)
If using other than full and open competition, since these Pseudo LOAs are not signed by the FMS purchaser and do not involve an agreement with the foreign government, the authority of Title 10 United States Code 2304 (c) (4), implemented by the Federal Acquisition Regulation (FAR) 6.302-4, International Agreement (directed source), cannot be used to justify sole source requirements. Any sole source purchases must be justified and approved in accordance with other statutory authority such as Title 10 U.S.C. 2304(c)-1 or Title 10 U.S.C. 2304(c)-2 using procedures applicable to United States Government appropriated-funded purchases.
|Instructions for preparing PL 110-161, as supplemented by PL 110-252 Pseudo LOAs|
|1. Case Identifier. DSCA (Strategy Directorate) will assign a case identifier composed of country code (e.g., "E3" for Afghanistan; "E4" for Iraq), Implementing Agency code of the DoD Component providing the support. Implementing Agencies may request unique designators to meet their requirements as identified in SAMM Figure C5.F5.|
|2. Nickname Field. The country/organization receiving the support and the Pseudo case authority and the text "(Non-FMS)" (e.g., ASFF or ISFF, PL 110-161 and PL 110-252, (Non-FMS)) are identified in the "nickname" field on the Pseudo LOA. Since ASFF has three internal customers, Afghanistan National Army (ANA), Afghanistan National Police (ANP), and Detainee Operations (DO), ASFF cases should be identified as ASFF/ANA, ASFF/ANP, or ASFF/DO, PL 110-161 and PL 110-252 (Non-FMS).|
|3. Purchaser's Reference Field. Include the following statement below in the Purchaser's Reference Field of the Customer Request:
"Based on funds provided and the request of Program Originator [insert Program Originator's name (e.g., MNSTC-I, CSTC-A, Combatant Commands, etc.) and MOR reference number] to the Defense Security Cooperation Agency, dated [insert date of written request]. The legal authority is PL 110-161, Consolidated Appropriations Act, 2008 as supplemented by PL 110-252, Supplemental Appropriations Act, 2008. See Note [insert LOA note number] for additional information."
|4. Terms of Sale Field. The Term of Sale for ASFF and ISFF Pseudo LOAs is Cash with Acceptance, Public Law 110-161 and 110-252.|
|5. Authority Field. Insert "PL110-161 PL110-252" (in DSAMS only).|
|6. Authority Fiscal Year. Insert "FY 2008" (in DSAMS only).|
|7. Purchaser Signature Field (Customer Signatory Name on Distribution Tab of Case Detail). Insert the authority and the statement that no purchaser signature is required (e.g., PL 110-161 and PL 110-252 (Non-FMS - No Purchaser Signature Required)).|
|8. Purchaser Mailing Address. Insert "Department of Defense".|
|9. MASL. Use valid existing MASLs for items being transferred or contact DSCA to approve new MASLs, if required.|
|10. Delivery Term Code. For Consolidated Appropriations Act, 2008 as supplemented by Supplemental Appropriations Act, 2008 Pseudo LOAs, use the Delivery Term Code (DTC) for Defense Transportation System that will provide shipment all the way into recipient country. This is generally accomplished through DTC 7, unless DTC 9 suffices.|
|11. Offer Expiration Date. The Offer Expiration Date on the LOA should be no later than the last date the funds are required to ensure they are obligated prior to the funds expiring.|
LOA Notes for PL 110-161, as supplemented by PL 110-252, Pseudo LOAs
|Note Name||Note Usage||Note Text|
|Authority for Sale - PL 110-161 Programs as supplemented by PL 110-252 Programs||Mandatory for all PL 110-161 as supplemented by PL 110-252 Pseudo LOAs.||"This sale is made under the authority of PL 110-161 as supplemented by PL 110-252 and the Arms Export Control Act (AECA). Any reference in this Letter of Offer and Acceptance to the United States Arms Export Control Act, to defense articles, and to defense services shall be construed instead to be a reference to PL 110-161 as supplemented by PL 110-252 and the United States Arms Export Control Act. Any reference in this LOA to "purchaser" shall be construed as a reference to the Department of Defense."|
|Case Closure - PL 110-161 Programs as supplemented by PL 110-252||Mandatory for all PL 110-161 as supplemented by PL 110-252 Pseudo LOAs.||"This case must be fully reconciled and closed by 30 September 2014."|
|Funds, Purpose, Availability and Amount PL 110-161 Programs as supplemented by PL 110-252||Mandatory for all PL 110-161 as supplemented by PL 110-252 Pseudo LOAs.||"The funds financing this Pseudo Letter of Offer and Acceptance (LOA) are expiring funds and are subject to all the requirements and restrictions under the heading of PL 110-161 as supplemented by PL 110-252. The funds provided carry the same time, purpose, and availability restrictions associated with fund source [insert 21 8/9 2091 for Afghanistan Security Forces Fund], or [21 8/9 2092 for Iraq Security Forces Fund].
|Nonrecurring Costs - USG Appropriation||Mandatory for LOAs when an NC charge has been established, but the case is financed by a USG appropriation.
Mandatory for Amendments or Modifications when the case is financed by a USG appropriation and (1) lines items are added and the NC charge applies to the new lines; or (2) quantities are increased on line items for which NC charges have been established.
See Chapter 9, C9.4.5.
|"Nonrecurring Costs (NC) have been established for line item(s) [insert line item numbers] of this case. These charges are not included on this case because the case is financed with a USG appropriation."|
|Title and Custody Transfer - PL 110-161 Programs as supplemented by PL 110-252||Mandatory for all PL 110-161 as supplemented by PL 110-252 Pseudo LOAs for FY 2008/2009||"The U.S. Government will retain title to and custody of the defense articles to be transferred under the authority of PL 110-161 as supplemented by PL 110-252 until delivery to the recipient country. A designated U.S. Government representative will confirm and document delivery of the PL 110-161 as supplemented by PL 110-252 program materiel to an authorized recipient country representative or agent. This U.S. Government representative will keep documentation showing when, where, and to whom delivery was made and will provide a copy of this documentation to the [insert U.S Army Security Assistance Command, Navy International Programs Office, or Deputy Under Secretary of the Air Force/International Affairs]."|