- Policy Memos
|Memo Status : Active||Notes : Referenced by DSCA Policy 11-29. Revises DSCA Policy 10-60.|
DEFENSE SECURITY COOPERATION AGENCY
MEMORANDUM FOR :
DEPUTY UNDER SECRETARY OF THE AIR FORCE FOR INTERNATIONAL AFFAIRS
DEPUTY ASSISTANT SECRETARY OF THE ARMY FOR DEFENSE EXPORTS AND COOPERATION
DEPUTY ASSISTANT SECRETARY OF THE NAVY FOR INTERNATIONAL PROGRAMS
DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY
DIRECTOR FOR SECURITY ASSISTANCE, DEFENSE FINANCE AND ACCOUNTING SERVICE - INDIANAPOLIS OPERATIONS
DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY
DIRECTOR, DEFENSE LOGISTICS AGENCY
DIRECTOR, DEFENSE LOGISTICS INFORMATION SERVICE
DIRECTOR, DEFENSE REUTILIZATION AND MARKETING SERVICE
DIRECTOR, DEFENSE THREAT REDUCTION AGENCY
DIRECTOR, NATIONAL GEOSPATIAL- INTELLIGENCE AGENCY
DEPUTY DIRECTOR FOR INFORMATION ASSURANCE, NATIONAL SECURITY AGENCY
Revise Code "G6" for Fiscal Year (FY) 2011 Afghanistan Security Forces Fund (ASFF), DSCA Policy 10-68 [SAMM E-Change 178]
This memorandum revises the November 10, 2010 DSCA Memorandum referenced above that assigned code "G6" to track FY2011 ASFF. Effective immediately, the FY2011 Continuing Appropriations Authority (CAA) (P.L. 111-242) cited in reference is replaced with FY2011 Continuing Appropriations and Surface Transportation Extensions Act (CAA) (P.L. 111-322), which was signed on December 22, 2010.
These funds will remain available for obligation until March 4, 2011. Once the CAA expires, this memorandum, to include the instructions for preparing "G6" cases and LOA notes, will be revised to cite the new appropriations public law. All "G6" cases in any phase of the LOA process, development, writing, or review, will need to be restated and all implemented cases will need to be modified prior to case closure to reflect the FY2011 final appropriation.
As a matter of policy, all pseudo LOA documents using the "G6" code should be expended, as well as fully reconciled and closed, on or before July 31, 2016.
The Defense Security Cooperation Agency must authorize and will assign use of this code for pseudo LOA documents. Table C4.T2 of the automated version of the SAMM found on the DSCA web page is revised as follows:
|National Defense Authorization Act for Fiscal Year 2010 (Public Law 111-84) and Continuing Appropriations and Surface Transportation Extensions Act, 2011 (Public Law 111-322) for Afghanistan Security Forces Fund||G6||CE||NR||AECA Only||N/A|
Case preparation instructions and notes are attached and will be included in the automated version of the SAMM found on the DSCA Web Page as SAMM E-Change 178.
If you have any questions concerning this guidance, please contact Ms. Marie Kokotajlo, DSCA-STR/POL, firstname.lastname@example.org, (703) 604-1107.
Instructions and Notes for Preparing ASFF (P.L. 111-84/CAA P.L. 111-322) LOAs
Contracts to carry out a Pseudo LOA may not rely on Title 10 United States Code (U.S.C.) Section 2304 (c) (4), implemented by the Federal Acquisition Regulation (FAR) 6.302-4, International Agreement (directed source), as authority to award using other than full and open competition. Any sole source purchases must be justified and approved in accordance with other statutory authority found in Title 10 U.S.C. using procedures applicable to United States Government appropriated-funded purchases.
|Instructions for Preparing ASFF PL 111-84/CAA PL 111-322 LOAs|
|1. Case Identifier. DSCA (Strategy Directorate) will assign a case identifier composed of the program code, the Implementing Agency code of the DoD Component providing the support, and a three-letter activity designator. Implementing Agencies have identified unique activity designators to meet their requirements in SAMM Figure C5.F5.|
|2. Nickname Field. Insert the country/activity receiving the support, the Pseudo case authority, and then the text "(Non-FMS)" (e.g. "ASFF/ANA, PL111-84/CAA PL111-322 (Non-FMS)") Note: ASFF has four activities that receive LOA support: Afghanistan National Army (ANA), Afghanistan National Police (ANP), Related Activities (RA), and Contributions (CTRB).|
|3. Purchaser's Reference Field. Include the following statement in the Purchaser's Reference Field of the Customer Request:
"Based on funds provided and the written request from [insert Program Originator's name (e.g., CSTC-A, Combatant Commands, etc.) and LOR/MOR reference number] to the Defense Security Cooperation Agency, dated [insert date of the written request]. The legal authority is ASFF, PL 111-84 and CAA PL 111-322. See Note [insert LOA Authority for Sale note number] for additional information."
|4. Terms of Sale Field. Insert "Cash with Acceptance, PL 111-84/CAA PL 111-322"|
|5. Authority Field. Insert "ASFF PL111-84/PL111-322, FY11" (in DSAMS only).|
|6. Authority Fiscal Year. Insert "FY 2011" (in DSAMS only).|
|7. S1 Description Field. Insert the country code of the benefitting country (i.e. "AF") followed by a dash and then a short description of the articles and services being provided. (This field allows no more than 45 characters.)|
|8. Purchaser Signature Field (Customer Signatory Name on Distribution Tab of Case Detail). Insert "PL 111-84/CAA PL 111-322 (Non-FMS - No Purchaser Signature Required)"|
|9. Purchaser Mailing Address. Insert "Department of Defense"|
|10. MASL. Use valid existing MASLs for items being transferred or contact DSCA to approve new MASLs, if required.|
|11. Delivery Term Code. Use the Delivery Term Code (DTC) for Defense Transportation System that will provide shipment all the way into recipient country. This is generally accomplished through DTC 7 or, in limited cases, DTC 9.|
|12. Offer Expiration Date. The Offer Expiration Date on the LOA should be no later than the last date the funds are required to ensure they will be obligated prior to expiring.|
|13. Benefitting Country. Afghanistan.|
Notes for ASFF PL 111-84/CAA PL 111-322 LOAs
|Note Name||Note Usage||Note Text|
|Authority for Sale - PL 111-84 and CAA PL 111-322 Programs||Mandatory for all PL 111-84/CAA PL 111-322 Pseudo LOAs.||"This sale is made under the authority of PL 111-84/CAA PL 111-322 and the United States Arms Export Control Act (AECA). Any reference in this Letter of Offer and Acceptance to the United States AECA, to defense articles, and to defense services shall be construed instead to be a reference to PL 111-84/CAA PL 111-322 and the AECA. Any reference in this LOA to 'purchaser' shall be construed as a reference to the Department of Defense."|
|Case Closure - PL 111-84 and CAA PL 111-322 Programs||Mandatory for all PL 111-84/CAA PL 111-322 Pseudo LOAs.||"This case must be fully reconciled and closed by July 31, 2016."|
|Funds Expiration, Purpose, Availability and Amount - PL 111-84 and CAA PL 111-322 Programs||Mandatory for all PL 111-84/CAA PL 111-322 Pseudo LOAs.||"The funds financing this Letter of Offer and Acceptance (LOA) are expiring funds and are subject to all the requirements and restrictions under the heading of PL 111-84 and CAA PL 111-322. The funds provided carry the same time, purpose, and availability restrictions associated with fund source 21 11/12 2091.
|Nonrecurring Costs - USG Appropriation||Mandatory for LOAs when an NC charge has been established, but the case is financed by a USG appropriation.
Mandatory for Amendments or Modifications when the case is financed by a USG appropriation and (1) line items are added and the NC charge applies to the new lines; or (2) quantities are increased on line items for which NC charges have been established.
See Chapter 9, C9.4.5.
|"Nonrecurring Costs (NC) have been established for line item(s) [insert line item numbers]. These charges are not included on this case because the case is financed with a USG appropriation."|
|Title and Custody Transfer - PL 111-84 and CAA PL 111-322 Programs||Mandatory for all PL 111-84/CAA PL 111-322 Pseudo LOAs||"The U.S. Government will retain title to and custody of the defense articles to be transferred under the authority of PL 111-84 and CAA PL 111-322 (hereinafter "program materiel") until delivery/receipt by the recipient country. A designated U.S. Government representative will confirm and document delivery/receipt of the program materiel to an authorized recipient country representative or agent. The U.S. Government representative will keep documentation showing when, where, and to whom delivery was made and will provide a copy of this documentation to the Defense Security Cooperation Agency and the [insert U.S. Army Security Assistance Command, Navy International Programs Office, or Deputy Under Secretary of the Air Force/International Affairs]."|