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DSCA 11-03

Memo Status : Active
DoD Shield

DEFENSE SECURITY COOPERATION AGENCY
201 12th STREET SOUTH, STE 203
ARLINGTON, VA 22202-5408

4/25/2011

MEMORANDUM FOR :

DEPUTY UNDER SECRETARY OF THE AIR FORCE
FOR INTERNATIONAL AFFAIRS

DEPUTY ASSISTANT SECRETARY OF THE ARMY
FOR DEFENSE EXPORTS AND COOPERATION

DEPUTY ASSISTANT SECRETARY OF THE NAVY
FOR INTERNATIONAL PROGRAMS

DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY

DIRECTOR FOR SECURITY ASSISTANCE,
DEFENSE FINANCE AND ACCOUNTING SERVICE - INDIANAPOLIS OPERATIONS

DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY

DIRECTOR, DEFENSE LOGISTICS AGENCY

DIRECTOR, DEFENSE LOGISTICS INFORMATION SERVICE

DIRECTOR, DEFENSE REUTILIZATION AND MARKETING SERVICE

DIRECTOR, DEFENSE THREAT REDUCTION AGENCY

DIRECTOR, NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY

DEPUTY DIRECTOR FOR INFORMATION ASSURANCE,
NATIONAL SECURITY AGENCY

SUBJECT :

Updated Implementing Agency (IA) Return Reason Codes in the Defense Security Assistance Management System (DSAMS), DSCA Policy 11-03

This memorandum provides updated return reason codes added to DSAMS for Letter of Offer and Acceptance (LOA) documents returned to the IAs by the Case Writing Division (CWD). These new return codes complement existing codes used for returns during the LOA review process.

DSAMS has historically been used to track reasons for returning LOA documents. This information is provided by the CWD quarterly through DSAMS reports to the Security Cooperation community. A category of returns that is reported each quarter is "IA Requested Returns." This category does not provide sufficient detail to extrapolate the specific reasons for returning LOA documents. As a result, this update expands the return category to identify specific reasons IAs request LOA documents be returned to the development phase for rework.

To ensure IA requested return information is captured accurately, IA reviewers must provide a brief statement by email to the CWD and enter a case remark in DSAMS detailing the reason for the return. Attached are return codes that will be assigned by the CWD to more accurately reflect IA requested returns in DSAMS. Codes denoted with an "S" correspond with the CWDDOCRTN milestone; codes denoted with a "T" correspond with the WDOCRTN milestone. Return requests for cases in Write status should be sent to: loa-draft-cwd@cwd.dsca.mil, and return requests for cases in Review or Pending status should be sent to: loa-cwd@cwd.dsca.mil.

This guidance is effective June 1, 2011 to coincide with the next DSAMS report cycle. If you have questions regarding these codes or this process, please contact Ms. Regina Martin, (937) 904-4607 (DSN 674); email Regina.Martin@cwd.dsca.mil. For questions regarding the SAMM please contact Ms. Michelle Davis, (703) 601-3843; e-mail michelle.davis@dsca.mil.

Scott Schless
Principal Director
Strategy

ATTACHMENT :
As stated

CC :

STATE/PM-RSAT
AFRICOM
CENTCOM
EUCOM
JFCOM
NORTHCOM
PACOM
SOCOM
SOUTHCOM
TRANSCOM
USASAC
SATFA TRADOC
NAVICP
NETSAFA
AFSAC
AFSAT
DISAM

IA Requested Return Reason Codes

Title Category Return Reason Code
General (1 Series)

Electronic Copies Missing

S/T13

Customer Request Entry Missing

S/T14

Undocumented Requirement Changes Required

S/T15

Realeaseability, Notifications & Approvals (2 Series)

Releaseability

S/T21

EUM

S/T22

36(b) Incorrect/Missing

S/T24

MTCR Approval/CPI Statement Missing

S/T25

Missing Waivers - Yockey/NC

S/T27

Missing Approvals

S/T28

Requirements & Line Issues (3 Series)

LOR/LOA Requirements Mismatch - No Justification

S/T31

New LOR identified

S/T32

MASL/Description Mismatch

S/T34

Availability/PoP/LT Incorrect

S/T35

SCML Issues

S/T36

SC/ORC/DTC Codes

S/T37

LM/OA/ABAA Codes

S/T38

Shipped/Complete Status Change

S/T39

Funding (4 Series)

Funding - Term of Sale/Type of Assistance Code

S/T41

Funding - Insufficient Funds

S/T42

Funding - Other

S/T43

Pricing (5 Series)

Pricing - CAS

S/T51

Pricing - NC

S/T52

Pricing - LSC

S/T53

Pricing - Admin Surcharge

S/T54

Pricing - PCH&T

S/T55

Pricing - Line Value < Expenditure Value (DIFS)

S/T56

Pricing - Other Pricing Change

S/T57

Pricing - OC/OP Justification Missing

S/T58

Payment Schedules (6 Series)

Payment Schedule Change

S/T61

Notes (7 Series)

Notes - Service Other

S/T71

Manpower (8 Series)

MTDS Missing or Insufficient

S/T81

Manpower - Std Level of Service Issues

S/T82

Other Case/Document Issues (9 Series)

Preamble Revision(s)

S/T91

Undocumented Policy Changes

S/T97

Other - IA Responsibility

S/T98