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DSCA 11-52

Memo Status : Active
DoD Shield

DEFENSE SECURITY COOPERATION AGENCY
201 12th STREET SOUTH, STE 203
ARLINGTON, VA 22202-5408

11/17/2011

MEMORANDUM FOR :

SEE DISTRIBUTION

SUBJECT :

Assignment of Program Code "C5" to Track Contributions of Funds that have been Credited to the Afghanistan Security Forces Funds (ASFF), DSCA Policy 11-52, [SAMM E-Change 190]

Program Code "C5" is assigned to track contributions of funds from any person, foreign government or international organization that have been credited to the Afghanistan Security Forces Funds (ASFF) as authorized by the Supplemental Appropriations Act, 2010 (P.L. 111-212). Contributions credited to ASFF pursuant to the authority of this act remain available until expended. As a matter of policy, ASFF (C5) cases are to be fully expended and closed no later than July 31st of the 5th year after case Implementation.

Table C4.T2, Country and International Organization Codes and FMS Eligibility, in the automated version of the SAMM found on the DSCA Web Page, is updated as follows:

Organization FMS
Code
Combatant
Command
\1
Regional
Grouping
\2
FMS/AECA
Eligible
\3
Accel. Case
Closure Eligible
Afghanistan Security Forces Fund (ASFF) Contributions C5 CE NR AECA Only N/A

The year that contributions are received and credited to ASFF will be treated as the year of Appropriation for non-expiring funds; this data will be provided in the Memorandum of Request (MOR) and reflected in the fund source. Instructions and notes for preparation of C5 LOAs are attached to this memorandum. The following ASFF C5 Program information is provided:

Pgm Code Authority
\1
Purpose Fund Source Appn Expiration Date Cancel FY
ASFF C5 P.L. 111-212 Provide assistance to the Afghanistan National Security Forces 21 X 2091 FY__ (insert year of contribution) Various N/A N/A

If you have any questions concerning this guidance, please contact Ms. Marie Kokotajlo, DSCA-STR/POL, marie.kokotajlo@dsca.mil, (703) 604-1107.

Scott Schless
Principal Director
Strategy

ATTACHMENT :
As stated

DISTRIBUTION :

DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY
DIRECTOR, DEFENSE FINANCE AND ACCOUNTING SERVICE
DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY
DIRECTOR, DEFENSE THREAT REDUCTION AGENCY
DIRECTOR, NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY
DIRECTOR, DEFENSE LOGISTICS AGENCY
DIRECTOR, DEFENSE LOGISTICS INFORMATION SERVICE
DEPUTY DIRECTOR FOR INFORMATION ASSURANCE, NATIONAL SECURITY AGENCY
DEPUTY ASSISTANT SECRETARY OF THE ARMY FOR DEFENSE EXPORTS AND COOPERATION
DEPUTY ASSISTANT SECRETARY OF THE NAVY FOR INTERNATIONAL PROGRAMS
DEPUTY UNDER SECRETARY OF THE AIR FORCE FOR INTERNATIONAL AFFAIRS
DIRECTOR, STRATEGY, PLANS AND PROGRAMS, UNITED STATS AFRICA COMMAND
DIRECTOR, SECURITY COOPERATION DIVISION, UNITED STATES CENTRAL COMMAND
DIRECTOR, POLICY, STRATEGY, PARTNERING, AND RESOURCES, UNITED STATES EUROPEAN COMMAND
DIRECTOR, PLANS, POLICY AND STRATEGY, UNITED STATES NORTHERN COMMAND
DIRECTOR, TRAINING, EXERCISE AND ENGAGEMENT, UNITED STATES SOUTHERN COMMAND
DIRECTOR, LOGISTICS, ENGINEERING AND SECURITY ASSISTANCE, UNITED STATES PACIFIC COMMAND
DIRECTOR, STRATEGY, POLICY, PROGRAMS AND LOGISTICS, UNITED STATES TRANSPORTATION COMMAND
DIRECTOR, STRATEGY, PLAN, AND POLICIES, UNITED STATES SPECIAL OPERATIONS COMMAND

CC :

STATE/PM-RSAT
JFCOM
USASAC
SATFA
TRADOC
NETSAFA
AFSAC
AFSAT
DISAM
SCETC
MDA
USCG International Affairs (G-CI)
NIPO
NAVAIR
NAVSEA
SPAWAR
MARCOR IP
USCG 922
NAVICP

Instructions and Notes for Preparing ASFF (C5) LOAs

Any sole source purchases must be justified and approved in accordance with statutory authority using procedures applicable to United States Government appropriated-funded purchases. Contracts may not rely on Title 10 United States Code (U.S.C.) Section 2304 (c) (4), implemented by the Federal Acquisition Regulation (FAR) 6.302-4(a)(2), International Agreement (directed source), as authority to award using other than full and open competition.

No. Instruction
1

Case Identifier. Enter the unique case identifier assigned by DSCA (Strategy Directorate).

2

Purchaser's Reference. Enter "funds provided and the written request from [enter Program Originator (e.g., CSTC-A) and the MOR reference number] to the Defense Security Cooperation Agency, dated [insert date of request and tracking number]."

3

Nickname Field. Enter "ASFF/CTRB, P.L. 111-212."

4

Offer Expiration Date (OED). The recommended OED to meet USG-driven requirements is 30 days unless the DSCA CPD has granted a longer period.

5

Terms of Sale. Select "Cash With Acceptance."

6

Authority Field. Select "ASFFCont." The program Authority will be printed on the LOA following the Terms of Sale.

7

Authority Fiscal Year. Select the fiscal year in which funds were contributed. This field only appears in DSAMS.

8

S1 Description Field. Enter the Afghanistan benefitting organization code followed by a dash, and then a short description of the articles and services being provided. This field allows no more than 45 characters.

9

Purchaser Mailing Address. Select "Department of Defense." This field is on the Distribution Tab of the DSAMS Case Detail window.

10

Customer Signatory Name. Enter "(No Purchaser Signature Required)."

11

Benefitting Country. Select "AF."

12

Description/Condition Field. Any MDE items will be listed separately on the LOA and not combined on a line with non-MDE equipment. Major item lines should be listed in order from most to least substantial. The remaining lines should be listed in order by Generic Code.

13

Offer Release Code (ORC). Enter "X."

14

Delivery Term Code (DTC). DTC 7 will be used in most instances to ensure the trans-oceanic travel and in-country travel to the final destination. DTC 9 may be used if follow-on transportation has been arranged via another means.

15

Freight Forwarder Code. Enter "X" if the item will be shipped to MAPAD address. Enter "W" if an in-the-clear text address is provided or the case includes only services.

Notes for ASFF (C5) LOAs

Authority for Sale - ASFF

Note Usage
Mandatory for all ASFF LOAs
Note Text
"This sale is made under the authority of U.S. law, in support of U.S. national objectives. Any reference in this LOA to "purchaser" shall be construed as a reference to the Department of Defense."

Case Closure - ASFF Contributions

Note Usage
Mandatory for all C5 LOAs
Note Text
"Closure activities will begin once all lines are supply service complete. Case closure will be completed not later than July 31, [Implementation FY+5]."

Fund Source, Availability and Amount - ASFF Contributions

Note Usage
Mandatory for all C5 LOAs
Note Text

"The funds financing this LOA are provided in support of authority to provide assistance to the Afghanistan National Security Forces.

  1. The funds are subject to all the requirements and restrictions under the heading of P.L. 111-212. Funds not obligated within three years of LOA implementation may be returned to the Funding Authority.

  2. The funds carry the same time, purpose, and availability restrictions associated with fund source 21 X 2091 FY__ [insert year of contribution].

  3. The total funds available for expenditure against this LOA are limited to the Total Estimated Cost of this LOA.

 

All funds must be expended on or before July 31, [Implementation FY+5]"

Nonrecurring Costs Do Not Apply - ASFF

Note Usage
Mandatory for all ASFF LOAs
Note Text
"Nonrecurring Costs (NC) do not apply to this case."

Title and Custody Transfer - ASFF

Note Usage
Mandatory for all ASFF LOAs-
Note Text
"The U.S. Government will retain title to and custody of the defense articles to be transferred under this LOA until delivery to/receipt by the Benefitting Country. A designated U.S. Government representative will confirm and document delivery/receipt of the program materiel to an authorized Benefitting Country representative or agent. The U.S. Government representative will keep documentation showing when, where, and to whom delivery was made and will provide a copy of this documentation to the Defense Security Cooperation Agency and the Implementing Agency."