Superseded

This policy memo has been superseded by the 2012 SAMM Rewrite.

DoD Shield

DEFENSE SECURITY COOPERATION AGENCY
201 12th STREET SOUTH, STE 203
ARLINGTON, VA 22202-5408

 12/13/2011

MEMORANDUM FOR :

SEE DISTRIBUTION

SUBJECT :

Assignment of Program Code "H5" for Fiscal Year (FY) 2012 Afghanistan Security Forces Fund (ASFF), DSCA Policy 11-55, [SAMM E-Change 192]

REFERENCE :

 

  1. Funds Expiration and Availability, Fiscal Year (FY) 2011 Continuing Appropriations Authority for Afghanistan Security Forces Fund (ASFF), Coalition Readiness Support Program (CRSP), and Section 1206 Global Train and Equip Program, DSCA Policy 11-12, dated February 23, 2011

 

Program Code "H5" is assigned to track FY12 funds provided for the Afghanistan Security Forces Fund (ASFF) program, which was first authorized under the Emergency Supplemental Appropriations Act for Defense, the Global War on Terror, and Tsunami Relief, Fiscal Year 2005 (Public Law 109-13) and is continued under subsequent legislation.

Table C4.T2, Country and International Organization Codes and FMS Eligibility, in the automated version of the Security Assistance Management Manual (SAMM) found on the DSCA Web Page, is updated as follows:

Organization FMS
Code		 Combatant
Command
\1		 Regional
Grouping
\2		 FMS/AECA
Eligible
\3		 Accel. Case
Closure Eligible
Afghanistan Security Forces Fund (ASFF) for FY12 H5 CE NR AECA Only No

FY12 ASFF will expire for new obligations in accordance with the terms of the appropriation law and no later than September 30, 2013. FY12 ASFF Letter of Offer and Acceptance (LOA) documents should be expended, as well as fully reconciled and closed, on or before July 31, 2018. The currently available appropriation authority must be cited in the H5 LOA Fund Source, Availability, and Amount note. Continuing Resolution (CR) authorities may expire for new obligation before September 30, 2013. If an appropriation authority is superseded with subsequent legislation, the Fund Source, Availability, and Amount note on any LOA that has not been Offered will cite the new public law. All cases implemented using FY12 funds will need to cite the final appropriation authority public law prior to Closure.

Instructions and notes for preparation of H5 LOAs are attached to this memorandum. Program information under the Consolidated and Further Continuing Appropriations Act (CFCAA), FY12, P.L. 112-55 is provided as follows:

FY12 ASFF (H5) Program Information

PGM Code Program
Authority		 Purpose Fund
Source		 Appn
Authority		 Expiration Cancel
FY		  

ASFF

H5

Annual Defense Authorization and Appropriation Acts

Provide assistance to the Afghanistan National Security Forces

21 12/13 2091

CFCAA P.L. 112-55, FY12

December 16, 2011

2018

Even though funds from a CR authority may expire before the end of FY13, Implementing Agencies will specify the full period of performance for severable services on H5 LOA documents, consistent with period of performance guidance provided in paragraph four of referenced DSCA Policy Memo.

If you have any questions concerning this guidance, please contact Ms. Marie Kokotajlo, DSCA-STR/POL, marie.kokotajlo@dsca.mil, (703) 604-1107.

Scott Schless
Principal Director
Strategy

ATTACHMENT :
As stated

DISTRIBUTION :

DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY
DIRECTOR, DEFENSE FINANCE AND ACCOUNTING SERVICE
DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY
DIRECTOR, DEFENSE THREAT REDUCTION AGENCY
DIRECTOR, NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY
DIRECTOR, DEFENSE LOGISTICS AGENCY
DIRECTOR, DEFENSE LOGISTICS INFORMATION SERVICE
DEPUTY DIRECTOR FOR INFORMATION ASSURANCE, NATIONAL SECURITY AGENCY
DEPUTY ASSISTANT SECRETARY OF THE ARMY FOR DEFENSE EXPORTS AND COOPERATION
DEPUTY ASSISTANT SECRETARY OF THE NAVY FOR INTERNATIONAL PROGRAMS
DEPUTY UNDER SECRETARY OF THE AIR FORCE FOR INTERNATIONAL AFFAIRS
DIRECTOR, STRATEGY, PLANS AND PROGRAMS, UNITED STATS AFRICA COMMAND
DIRECTOR, SECURITY COOPERATION DIVISION, UNITED STATES CENTRAL COMMAND
DIRECTOR, POLICY, STRATEGY, PARTNERING, AND RESOURCES, UNITED STATES EUROPEAN COMMAND
DIRECTOR, PLANS, POLICY AND STRATEGY, UNITED STATES NORTHERN COMMAND
DIRECTOR, TRAINING, EXERCISE AND ENGAGEMENT, UNITED STATES SOUTHERN COMMAND
DIRECTOR, LOGISTICS, ENGINEERING AND SECURITY ASSISTANCE, UNITED STATES PACIFIC COMMAND
DIRECTOR, STRATEGY, POLICY, PROGRAMS AND LOGISTICS, UNITED STATES TRANSPORTATION COMMAND
DIRECTOR, STRATEGY, PLAN, AND POLICIES, UNITED STATES SPECIAL OPERATIONS COMMAND

CC :

STATE/PM-RSAT
DASA/DEC
USASAC
SATFA
TRADOC
NETSAFA
AFSAC
AFSAT
DISAM
SCETC
MDA
USCG International Affairs (G-CI)
NIPO
NAVAIR
NAVSEA
SPAWAR
MARCOR IP

Instructions and Notes for Preparing FY12 ASFF (H5) LOAs

Any sole source purchases must be justified and approved in accordance with statutory authority using procedures applicable to United States Government appropriated-fund purchases. Contracts may not rely on Title 10 United States Code (U.S.C.) Section 2304 (c) (4), implemented by the Federal Acquisition Regulation (FAR) 6.302-4, International Agreement (directed source), as authority to award using other than full and open competition.

1.

Case Identifier. Enter the unique case identifier assigned by DSCA (Strategy Directorate).

2.

Purchaser's Reference. Enter "funds provided and the written request from [enter Program Originator (e.g., CSTC-A) and the MOR reference number] to the Defense Security Cooperation Agency, dated [insert date of request and tracking number]."

3.

Nickname Field. Enter the Program/Activity and the Authority (e.g., "ASFF/ANA, P.L. 109-13, as amended"). Valid ASFF Activities are ANA, ANP, RA, and CTRB.

4.

Offer Expiration Date (OED). The recommended OED to meet USG-driven requirements is 30 days unless the DSCA CPD has granted a longer period.

5.

Terms of Sale. Select "Cash With Acceptance."

6.

Authority Field. Select "ASFF." The program Authority will be printed on the LOA following the Terms of Sale.

7.

Authority Fiscal Year. Select "FY 2012." This field only appears in DSAMS.

8.

S1 Description Field. Enter the Afghanistan benefitting organization code (AF) followed by a dash, and then a short description of the articles and services being provided. This field allows no more than 45 characters.

9.

Purchaser Mailing Address. Select "Department of Defense." This field is on the Distribution Tab of the DSAMS Case Detail window.

10.

Customer Signatory Name. Enter "(No Purchaser Signature Required)."

11.

Benefitting Country. Select "AF."

12.

Description/Condition Field. Any MDE items will be listed separately on the LOA and not combined on a line with non-MDE equipment. Major item lines should be listed in order from most to least substantial. The remaining lines should be listed in order by Generic Code.

13.

Offer Release Code (ORC). Enter "X."

14.

Delivery Term Code (DTC). DTC 7 will be used in most instances to ensure the trans-oceanic travel and in-country travel to the final destination. DTC 9 may be used if follow-on transportation has been arranged via another means.

15.

Freight Forwarder Code. Enter "X" if the item will be shipped to MAPAD address. Enter "W" if an in-the-clear text address is provided or the case includes only services.

Notes for FY12 ASFF (H5) LOAs

Authority for Sale - ASFF

Note Usage
Mandatory for all ASFF LOAs
Note Text
"This sale is made under the authority of U.S. law, in support of U.S. national objectives. Any reference in this LOA to "purchaser" shall be construed as a reference to the Department of Defense."

Case Closure - FY12 ASFF

Note Usage
Mandatory for all H5 LOAs
Note Text
"Closure activities will begin once all lines are supply service complete. Case Closure will be completed no later than July 31, 2018."

Fund Source, Availability and Amount - FY12 ASFF

Note Usage
Mandatory for all H5 LOAs
Note Text
"The funds financing this LOA are provided in support of authority to provide assistance to the Afghanistan National Security Forces.
  1. The funds are subject to all the requirements and restrictions specified under Annual Defense Authorization and Appropriation Acts and [insert Appropriation Authority].
  2. The funds carry the same time, purpose, and availability restrictions associated with fund source 21 12/13 2091.
  3. Funds not obligated within the period of availability ending on [insert expiration date] will be rendered unavailable for new obligations unless a subsequent authority extends the period of availability. Funds will cancel at midnight on September 30th, 2018.
  4. The total funds available for expenditure against this LOA are limited to the Total Estimated Cost of this LOA."

Nonrecurring Costs Do Not Apply - ASFF

Note Usage
Mandatory for all ASFF LOAs
Note Text
"Nonrecurring Costs (NC) do not apply to the ASFF program."

Title and Custody Transfer - ASFF

Note Usage
Mandatory for all ASFF LOAs
Note Text
"The U.S. Government will retain title to and custody of the defense articles to be transferred under this LOA until delivery to/receipt by the Benefitting Country. A designated U.S. Government representative will confirm and document delivery/receipt of the program materiel to an authorized Benefitting Country representative or agent. The U.S. Government representative will keep documentation showing when, where, and to whom delivery was made and will provide a copy of this documentation to the Defense Security Cooperation Agency and the Implementing Agency."