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DSCA 13-32

Memo Status : Active Notes : No SAMM changes as a result of this memo.
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DEFENSE SECURITY COOPERATION AGENCY
201 12th STREET SOUTH, STE 203
ARLINGTON, VA 22202-5408

7/30/2013

MEMORANDUM FOR :

DEPUTY ASSISTANT SECRETARY OF THE ARMY
DEFENSE EXPORTS AND COOPERATION
DEPUTY ASSISTANT SECRETARY OF THE NAVY
INTERNATIONAL PROGRAMS
DEPUTY UNDER SECRETARY OF THE AIR FORCE
INTERNATIONAL AFFAIRS
DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY
DIRECTOR FOR SECURITY ASSISTANCE,
DEFENSE FINANCE AND ACCOUNTING SERVICE - INDIANAPOLIS OPERATIONS
DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY
DIRECTOR, DEFENSE LOGISTICS AGENCY
DIRECTOR, DEFENSE LOGISTICS INFORMATION SERVICE
DIRECTOR, DEFENSE LOGISTICS AGENCY DISPOSITION
DIRECTOR, DEFENSE THREAT REDUCTION AGENCY
DIRECTOR, NATIONAL GEOSPATIAL INTELLIGENCE AGENCY
DEPUTY DIRECTOR FOR INFORMATION ASSURANCE, NATIONAL SECURITY AGENCY
DIRECTOR, MISSILE DEFENSE AGENCY

SUBJECT :

Clarification of Supply/Services Complete (SSC) Policy (Defense Security Cooperation Agency (DSCA) Policy 13-32)

REFERENCE :

 

  1. DoD 5105.65-M, Foreign Military Sales (FMS) Case Reconciliation and Closure Manual (RCM)

 

This memorandum clarifies SSC policy and the requirement for indicating this status in security cooperation information management systems. This guidance is being issued to ensure proper community-wide application of policy that allows for the effective management and measurement of case activity and resources. This policy applies to both Foreign Military Sales (FMS) and Building Partner Capacity (BPC) cases, hereafter referred to as cases, unless otherwise specifically indicated.

A case and its associated lines are considered SSC when all items are delivered (title has transferred) and all services are performed. In addition, all warranty periods must have elapsed; no items can be in storage; and no deliveries are pending once any suspensions and/or sanctions against the purchaser are lifted. The management of blanket order case/line items is generally conducted based on their value. Therefore, the application of SSC status on blanket order cases and/or lines may be accomplished based on the amount of unused value, when appropriate, rather than the absence of open orders. The reconciliation condition of data (other than that which is preventing item delivery or actual completion of services), the allocation of resources (funding and/or manpower), or the distribution/transfer of workload has no application in determining when supply/services completion occurs.

Once the conditions for SSC are reached, lines and/or cases shall be coded by the Implementing Agency (IA) with this status and the actual date of SSC within 5 business days in the appropriate security cooperation information management systems. This coding shall not be delayed under any circumstance. The placement and removal of a case on the "To Be Kept Open" list will be in accordance with established thresholds and policy.

If you have any questions regarding this guidance, please contact Brad Bittinger, DSCA DBO/FPA, brad.bittinger@dsca.mil, 703-602-1360.

James Worm
Principal Director
Business Operations

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