Skip to main content

DSCA 14-34

Memo Status : Active Notes : No SAMM changes as a result of this memo.
DoD Shield

DEFENSE SECURITY COOPERATION AGENCY
201 12th STREET SOUTH, STE 203
ARLINGTON, VA 22202-5408

12/23/2014

MEMORANDUM FOR :

DIRECTOR, DEFENSE THREAT REDUCTION AGENCY
DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY
DIRECTOR, DEFENSE LOGISTICS AGENCY
DIRECTOR, NATIONAL GEOSPATIAL - INTELLIGENCE AGENCY
DIRECTOR, MISSILE DEFENSE AGENCY
DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY
DEPUTY UNDER SECRETARY OF THE AIR FORCE FOR INTERNATIONAL AFFAIRS
DEPUTY ASSISTANT SECRETARY OF THE ARMY FOR DEFENSE EXPORTS AND COOPERATION
DEPUTY ASSISTANT SECRETARY OF THE NAVY FOR INTERNATIONAL PROGRAMS
DIRECTOR, DEFENSE LOGISTICS AGENCY LOGISTICS INFORMATION SERVICE
DIRECTOR, DEFENSE LOGISTICS AGENCY DISPOSITION SERVICES
DIRECTOR FOR SECURITY ASSISTANCE, DEFENSE FINANCE AND ACCOUNTING SERVICE - INDIANAPOLIS OPERATIONS
DEPUTY DIRECTOR FOR INFORMATION ASSURANCE, NATIONAL SECURITY AGENCY

SUBJECT :

Invoice, Receipt, Acceptance, Property Transfer (IRAPT) System Update - Enhancements for Foreign Military Sales (DSCA 14-34)

The Department of Defense (DoD) has transitioned to the Invoice, Receipt, Acceptance, Property Transfer (IRAPT) application, formerly known as Wide Area Workflow (WAWF), which is contained in the new e-Business Suite 5.6. It is a secure web-based system for electronic invoicing, receipt, and acceptance. Within this new e-Business Suite are the following applications: Electronic Document Access (EDA), myInvoice, Item Unique Identifier (IUID), Contracting Officer Representative Tool (CORT), Military Interdepartmental Purchase Request (eMIPR), and Management Reporting System (MRS). IRAPT allows government vendors to submit and track invoices and receipt/acceptance documents over the web, while allowing government personnel to process those invoices in a real-time, paperless environment. A Defense Financial Acquisition Regulation Supplement (DFARS) rule change was made in 2008 that mandated contractors utilize WAWF as the only acceptable system for submission and processing of payment requests (Invoices and Receiving Reports) under DoD contracts, including contracts for FMS.

FMS Purchasers identified significant problems with the transition because it eliminated the DD-250 Materiel Inspection and Receiving Report. The IRAPT Receiving Report, which replaced the DD-250, often lacked and omitted vital logistics and shipping information to effectively and efficiently clear customs in the U.S. and in FMS Purchaser Countries. The omitted FMS information was also required by the FMS customers for traceability of their purchased material under DOD service issued contracts. DSCA, in coordination with the Defense Logistics Agency and the Defense Contract Management Agency, has made efforts to update IRAPT to meet customer expectations.

The November 3, 2014 release of e-Business Suite 5.6 addresses the concerns of many FMS customers, by including additional fields for FMS information when the user selects FMS Receiving Report to trigger the FMS required fields. The changes have added data fields for:

  • FMS Case Identifier (mandatory)

  • Mark For Location Codes (mandatory)

  • Unit Price (mandatory)

  • Project Codes (optional)

  • Cube (optional)

  • Transportation Account Code (optional)

  • Special Package Markings / Special Handling Requirements (optional)

  • Military Articles and Services List (MASL) (optional)

These changes to IRAPT should provide demonstrated resource savings in time required to clear FMS shipments, both here in the U.S. and in the FMS Purchaser's country, reduce levels of frustrated cargo in both locations, and improve shipment tracking and visibility to both the DoD and the FMS customer. These changes are consistent with DSCA Vision 2020 and DSCA's efforts to meet customer expectation while continuing to ensure effectiveness and efficiency in the process. For questions, please contact Todd Hughes, todd.hughes@dsca.mil, (703) 604-6598.

J. W. Rixey
Vice Admiral, USN
Director

CC :

STATE/PM-RSAT
AFRICOM
CENTCOM
EUCOM
NORTHCOM
PACOM
SOCOM
SOUTHCOM
TRANSCOM
USASAC
USASAC-NC
SATFA
TRADOC
NAVSUP WSS
NAVICP
NETSAFA
AFSAC
AFSAT
DISAM
MARCOR IP
SCETC
USCG International Affairs (G-CI)