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DSCA 18-61

Memo Status : Active
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DEFENSE SECURITY COOPERATION AGENCY
201 12th STREET SOUTH, STE 203
ARLINGTON, VA 22202-5408

11/20/2018

MEMORANDUM FOR :

DEPUTY UNDER SECRETARY OF THE AIR FORCE FOR INTERNATIONAL AFFAIRS
DEPUTY ASSISTANT SECRETARY OF THE ARMY FOR DEFENSE EXPORTS AND COOPERATION
DEPUTY ASSISTANT SECRETARY OF THE NAVY FOR INTERNATIONAL PROGRAMS
DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY
DIRECTOR FOR SECURITY ASSISTANCE, DEFENSE FINANCE AND ACCOUNTING SERVICE - INDIANAPOLIS OPERATIONS
DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY
DIRECTOR, DEFENSE LOGISTICS AGENCY
DIRECTOR, DEFENSE LOGISTICS INFORMATION SERVICE
DIRECTOR, DEFENSE REUTILIZATION AND MARKETING SERVICE
DIRECTOR, DEFENSE THREAT REDUCTION AGENCY
DIRECTOR, MISSILE DEFENSE AGENCY
DIRECTOR, NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY
DEPUTY DIRECTOR FOR INFORMATION ASSURANCE, NATIONAL SECURITY AGENCY

SUBJECT :

Revision to Letter of Offer and Acceptance (LOA) Document Processing Performance Metric, Defense Security Cooperation Agency (DSCA) Policy 18-61 [SAMM E-Change 410]

REFERENCE :

  1. Revision to Letter of Offer and Acceptance (LOA) Document Processing Performance Metric, DSCA Policy 15-14 [SAMM E-Change 274]
  2. Procedures for Offering Building Partner Capacity (BPC) Letters of Offer and Acceptance (LOA), Defense Security Cooperation Agency (DSCA) Policy 18-28 [SAMM E-Change 385]

This memorandum clarifies the Defense Security Assistance Management System (DSAMS) milestone used to measure Group A, B, and C Letter of Offer and Acceptance (LOA) and Amendment preparation timelines.

Under the timelines provided in reference (a), DSCA historically used the date of the manually-entered "DOCMNTSENT" milestone to capture the end of the case development process. However, the "DOCMNTSENT" milestone is often entered retroactively, well after the document is actually offered to a Purchaser, resulting in a delay in capturing the true case development period.

In an effort to capture more timely, meaningful, and accurate metrics, effective immediately, the "Offer" status date will signal the end of the case development process for Group A, B, and C documents. The "DOCMNTSENT" milestone may still be used to record the physical movement of the document. The "BPCWAIT" milestone will remain the ending point for Group D documents, as established in reference (b).

The attached SAMM update formalizes this change.

If you have any questions concerning this guidance, please contact DSCA-CPO, Mr. Kenneth D. Hittel, kenneth.d.hittel.civ@mail.mil, or (703) 697-9256.

Charles W. Hooper
Lieutenant General, USA
Director

ATTACHMENT :
As stated

CC :

STATE/PM-RSAT
AFRICOM
CENTCOM
EUCOM
JFCOM
NORTHCOM
PACOM
SOCOM
SOUTHCOM
TRANSCOM
USASAC
SATFA TRADOC
NAVICP
NETSAFA
AFSAC
AFSAT
DISCS

SECURITY ASSISTANCE MANAGEMENT MANUAL (SAMM), E-CHANGE 385

1. Revise C5.4.2. as follows:

Current wording:

C5.4.2. LOA Preparation Timeframe. The time required to prepare LOAs varies with the complexity of the sale. Processing time for AOD Groups A, B, and C documents is measured from receipt of the LOR until the time they are offered to the purchaser. Processing time for Group A, B, and C Modifications will be measured from receipt of the LOR until the Modification is implemented. Processing time for AOD Group D documents is measured from receipt of the LOR until the "BPC Wait" milestone is entered in DSAMS by the CWD. Table C5.T9. lists DSAMS Milestones. After DSCA has countersigned the LOA, the Implementing Agency (IA) sends a copy of it to the SCO to offer to the purchaser.

Revised wording:

C5.4.2. LOA Preparation Timeframe. The time required to prepare LOAs varies with the complexity of the sale. Processing time for AOD Groups A, B, and C documents is measured from receipt of the LOR until the time they are offered to the purchaser (OFFERED in DSAMS). Processing time for Group A, B, and C Modifications will be measured from receipt of the LOR until the Modification is implemented. Processing time for AOD Group D documents is measured from receipt of the LOR until the "BPC Wait" milestone is entered in DSAMS by the CWD. Table C5.T9. lists DSAMS Milestones. After DSCA has countersigned the LOA, the Implementing Agency (IA) sends a copy of it to the SCO to offer to the purchaser.