Skip to main content

Chapter 5

Chapter 5 provides an overview of the reporting of reconciliation and closure efforts. Reporting requirements, DSCA Case Closure Status reporting and the CCSA Statement are discussed.

Section Title
A7.C5.1. Chapter Overview
A7.C5.2. Organizational Roles And Responsibilities
A7.C5.3. Case Closure Reporting
A7.C5.4. Case Closure Suspense Account (CCSA) Statement
A7.C5.5. Reporting Manpower Funding
A7.C5.6. General POC Matrix

A7.C5.1.1. Reports are used to track the logistical and financial status of FMS cases and represent the official presentation of transactions compiled and distributed throughout the FMS community. These reports provide information on cost, schedule, and performance of FMS cases. Reports are generated periodically to ensure that the FMS community adheres to the reconciliation and closure requirements. Analysis of the reports generated helps to ensure the effective stewardship of purchaser funds, in addition, to many other benefits gained as a result of periodic and accurate reports.

The following serves as a general categorization of reporting functions by organization:

A7.C5.2.1. IA prepares the quarterly “DSCA Case Closure Status Report, the quarterly DSCA Performance Report (to address performance on a number of metrics), reports on cases analyzed for transitioning from interim (‘2’) to final (‘3’) closure types and reviews, analyzes and takes action based on reports.

A7.C5.2.2. DSCA publishes, updates, and disseminates policies on reports and consolidated case closure statistical reports.

A7.C5.2.3. DFAS Indianapolis provides input to the IAs for the quarterly "DSCA Case Closure Status Report," closure statistical reports and accounting reports as prescribed in the DoD FMR Volume 15 and the SAMM. In addition DFAS Indianapolis maintains the CCSA and provides CCSA Statements.

A7.C5.3.1. DSCA Quarterly Case Closure Report. The DSCA Quarterly Case Closure Status report tracks closure objectives, actual closure progress during each quarter of a given fiscal year; resource allocations to the closure function, when available; the number of ACC cases not closed after more than two years supply complete, and the number of cases to remain open based on the FMS purchaser's request. Figure A7.C5.F1. is the template for the DSCA Quarterly Case Closure Status report:

Figure A7.C5.F1. DSCA Quarterly Case Closure Status Report

A7.C5.4. Case Closure Suspense Account (CCSA) Statement

A7.C5.4.1. DFAS Indianapolis is responsible for maintaining the CCSA at country level. Transactions occurring subsequent to interim closure are processed against each country's respective accounts. Refer to Secton A7.C4.12. for the background and processing requirements related to CCSA. Table A7.C5.T1. is the lexicon for the CCSA statement. Figure A7.C5.F2. is a sample statement.

Table A7.C5.T1. Lexicon For CCSA Statement

Data Field Definition Data Options

Date (header)

In year/day/month format.

For example, 02/10/03 = October 3, 2002

CLSR TYPE

Closure Type

2 = Interim Closure;
3 = Final Closure

CC

Country Code

 

IA

U.S. IA

 

CASE

Case Designator

 

STATUS CHG

An asterisk (*) indicates the CLSR TYPE status changed or that the case was either interim or final closed during that quarter.

 

DT-CLSR

The Julian Calendar date on which the case was closed. Only one date shows in this report column.

If the CLSR TYPE = 2, DT-CLSR is the interim closure date.

DT-FNLZ

The Julian Calendar date on which the case was final closed.

If the CLSR TYPE = 3, DT-FNLZ applies (vice DT-CLSR) and indicates when the case was moved to final closure status.

EACC

Indicates whether the case was closed under Enhanced Accelerated Case Closure (EACC) procedures.

 

ORIG ULO VALUE/COL A

Original ULO value assigned when the case was closed.

 

PREV ACTIVITY/COL B

The ULO applicable to that case at the end of the prior quarter.

 

CURR QTR ACTIVITY/COL C Amount of the adjustment to the ULO value for that case during the current quarter.

Amount of the adjustment to the ULO value for that case during the current quarter.

 

CURR QTR BAL/COL A-B-C-

Indicates the ending balance for the current quarter. It is derived by Column A less Column B less Column C.

 

SUBTOTAL BY TYPE

Subtotals the case activity corresponding to each CLSR TYPE.

There is a separate section for the CLSR TYPE '2' cases and one for the '3' cases.

SUBTOTAL BY ICS

Subtotals the case activity at the purchaser's in-country service (ICS) level.

 

TOTAL BY CC

Totals for the entire country.

 

Figure A7.C5.F2. CCSA Sample Statement

A7.C5.5.1. FMS Administrative surcharge is the funding source for all reporting efforts addressed in this chapter.

A7.C5.6.1. Table A7.C5.T2. lists the primary POCs for active case reconciliation and closure reporting issues.

Table A7.C5.T2. General POC Matrix

Organization Office

DSCA (Policy)

DSCA Financial Policy and Analysis (FPA)

Army

USASAC New Cumberland (AMSAC-LAL-PCS)

Navy

NAVY IPO (240C)

Air Force

AFLCMC/WFCQ

DFAS Indianapolis

DFAS-IN/JAX

DCMA

DCMA-FB