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Table A7.C3.T5.

Table A7.C3.T5. IA Closure Inhibitor Codes

Inhibitor Code Inhibitor Type Estimated Timeframe For Clearing Inhibitor

SC

Case is not SSC

Based on individual case period of performance. Should be examined as part of annual case review.

KO

Purchaser request (by authorized official) to keep case open

For SSC cases, agreement should be reached with the purchaser within 180 days as to the revised estimated completion date. If logistics activity will continue, the SSC status is removed from the case. If agreement is not reach within 180 days, the inhibitor will be removed and case closure will proceed. Itemized listing of cases in this category is reported by MILDEPs on the DSCA Quarterly Case Closure Status Report.

AM

Pending LOA Amendment or Modification

Condition that is cleared when the LOA amendment or modification is implemented in both DSAMS and DIFS. Review after 60 days.

EU

Exceeds ULO Threshold

Applies to C2 (ACCP interim) status only. Condition that applies only to countries for which DSCA agreed to establish a ULO threshold and for which the purchaser confirmed that, because the ULO exceeded the threshold, the case should not be closed. Review every six months, or until the ULO falls below the threshold, whichever is earlier.

AF

AFC/FTC

Refer to DoD FMR Volume 15, Chapter 3, Section 031102 for guidelines on resolving AFCs. Refer to Section A7.C2.9.1. for guidelines on resolving FTCs. Condition should be temporary.

FD

Open funding documents (other than open contracts)

Applies to C1 (non-ACCP) and C3 (ACCP final) status. A non-ACCP case cannot close until documentation is received that substantiates that all funding documents supporting that case are closed. An ACCP case can interim (C2) close with funding documents still open. An ACCP case can direct final (C3) close if the ULO value equals zero, even if those documents are still open. Refer to the Case Closure Detail Verifications in Section A7.C3.3. for additional guidelines. Review 120 days after document work completion date for SSC cases.

CV

Case Closure Contingency Value

Applies to C1 (non-ACCP) and C3 (ACCP final) closure types. Cases with these closure types cannot close until documentation is received that substantiates that all ACRNs associated with the case are fully liquidated and no contingent liabilities are anticipated or exist. Cases with closure types of (C1) or (C3) can close if the ULO value equals zero, even if underlying contracts are still open. An ACCP case can interim (C2) close with ULOs. Refer to the Case Closure Detail Verifications in Section A7.C3.3. for additional guidelines.

CR

Contract reconciliation

Condition that applies to cases closed under C1 (non-ACCP) and C3 (ACCP final). Is not an inhibitor for C2 (ACCP interim). Refer to Case Closure Detail Verifications document for guidelines.

LP

Litigation pending

Once a judgment is issued, ACCP cases can progress to C2 (interim) status. Once all claims are settled, ACCP cases and non-ACCP cases can progress to C3 (final) and C1 (non-ACCP) status, respectively. Cases should be reviewed every six months.

AA

Awaiting adjustments to resolve imbalances

Temporary condition that should be resolved when billing adjustments post to the respective system(s). When this inhibitor applies, concrete deadlines for clearing the adjustments shall be assigned. These are typically cleared within 90 days.

SI

Systemic imbalances above write-off thresholds

Imbalances above prescribed FMS write-off thresholds (i.e., > $2,500 for problem disbursements and > $200 for all others) require intensive actions by multiple activities, depending on the issue. Reconciliation throughout execution of the case identifies conditions as they appear. Chronically unsuccessful attempts to resolve systemic imbalances must be documented in sufficient detail. Discontinued research requests must be approved only by Case Reconciliation and Closure EXCOM.

EB

Estimated deliveries not yet converted to actuals

Relates to estimated delivery transactions/billings not yet converted to final/actuals. Applies only to C1 (non-ACCP) and C3 (ACCP final) status. Does not apply to C2 (ACCP interim) provided estimated billings are processed for all delivery transactions.

SD

Open SDR

Temporary condition. Refer to the SAMM for prescribed guidelines on clearing SDRs. An SDR is considered closed when the applicable reply code is entered in IA systems. Review after 90 days if case is SSC.

PD

Problem disbursements (NULOs, UMDs, Intransits)

Temporary condition. Refer to DoD FMR Volume 3, Chapter 11, Volume 14 and Volume 15, Chapter 8 for policies resolving problem disbursements. DoD Comptroller guidance prescribes a problem disbursement clearance timeline of 90 and 120 days.

OA

Requires Obligational Authority (OA) Adjustment

Temporary condition. Refer to DoD FMR Volume 15, Chapter 3 and Volume 3 and Chapter 8 and section 3.9. of this guide regarding adjustments to OA. Does not apply to cases interim closed under EACC procedures, or when revised OA is less than 110 percent of adjusted net case value.

SU

Awaiting system updates

Temporary condition that should be resolved in the succeeding or near-term system cycle updates (i.e., within 90 days).

SS

Country suspensions/sanctions

While not inherently a closure inhibitor, a suspension or sanction applicable to a purchaser's FMS program may impact how the cases can execute. Refer to specific guidance issued (normally by DSCA) that describes the restrictions or constraints applicable to the purchaser's FMS cases.

PS

USG politically sensitive

Relates to restrictions on closing cases due to the case or associated country being politically sensitive to the USG.