| Item # |
Checklist Item |
Item Verified
(Yes/No/ N/A)
(Circle One) |
Expected
Response |
Guidelines |
| Section 1: General Case Data |
|
1
|
LOA values in DSAMS, DIFS and IA systems equal.
|
YES NO N/A
|
YES
|
Systems interfaces should identify discrepancies immediately.
|
|
2
|
LOA line values and associated CAS and LSC in DSAMS, DIFS and IA systems equal.
|
YES NO N/A
|
YES
|
Systems interfaces should identify discrepancies immediately.
|
|
3
|
Commitments posted.
|
YES NO N/A
|
YES
|
N/A is acceptable if no requirements identified thus far.
|
|
4
|
Commitments, obligations and expenditures reviewed.
|
YES NO N/A
|
YES
|
All entries must be reviewed for accuracy, even if the amounts equal zero.
|
|
5
|
OA received does not exceed adjusted net case value.
|
YES NO N/A
|
YES
|
If OA received, this is a business rule that cannot be violated. N/A is acceptable if no OA received thus far.
|
|
6
|
Obligations do not exceed OA received.
|
YES NO N/A
|
YES
|
If obligations exist, this is a business rule that cannot be violated. N/A is acceptable if no OA issued thus far.
|
|
7
|
Cumulative from inception (CFI) obligations in DIFS FIF2 equal CFI obligations recorded in IA system.
|
YES NO N/A
|
YES
|
Obligations should match except for active cases. N/A is acceptable if no obligations posted thus far.
|
|
8
|
DSAMS/DIFS/IA system rounding variances corrected.
|
YES NO N/A
|
YES
|
Systemic rounding differences between DSAMS and DIFS are being worked.
|
| Section 2: Delivery-Related Data |
|
9
|
Delivery quantities compared.
|
YES NO N/A
|
YES
|
Delivered quantity cannot exceed ordered quantity. Quantities must be compared, even if the values equal zero.
|
|
10
|
All deliveries reported in an accurate and timely manner.
|
YES NO N/A
|
YES
|
N/A is acceptable if no physical deliveries or service performance occurred.
|
|
11
|
Deliveries reported to correct line; DSCs, appropriation indicators, pricing elements, price codes and other variables verified.
|
YES NO N/A
|
YES
|
N/A is acceptable if physical deliveries or service performance occurred.
|
|
12
|
DIFS deliveries compared with IA deliveries.
|
YES NO N/A
|
YES
|
Deliveries should match; only exception is to accommodate lag time for reporting of deliveries to DIFS.
|
|
13
|
SDRs resolved.
|
YES NO N/A
|
YES or NO
|
N/A if no outstanding SDRs; NO is acceptable if open SDRs exist.
YES is acceptable if all previously open SDRs were completed.
|
| Section 3: Expenditures/Disbursements |
|
14
|
Admin, CAS, SCML and royalty fee disbursements do not exceed estimated Admin, CAS, SCML and royalty fees.
|
YES NO N/A
|
YES
|
N/A would not typically apply since the front-load admin is normally disbursed upon basic case implementation.
|
|
15
|
LSC disbursements do not exceed estimated LSC.
|
YES NO N/A
|
YES
|
N/A is acceptable if LSC does not apply to any deliveries reported thus far.
|
|
16
|
Accessorial costs in DIFS do not exceed estimated accessorials.
|
YES NO N/A
|
YES
|
N/A is acceptable if accessorials are not incurred thus far.
|
|
17
|
DIFS disbursements compared with IA disbursements.
|
YES NO N/A
|
YES
|
Systems must be compared.
|
|
18
|
DIFS FIC1 reconciled with DIFS FIS2.
|
YES NO N/A
|
YES
|
Records should be in agreement. N/A is acceptable if no disbursements and progress payments reported thus far.
|
|
19
|
Adverse Financial Condition (AFC)/ Financially Troubled Case (FTC) issues resolved.
|
YES NO N/A
|
YES
|
Business rule that cannot be violated.
N/A is acceptable if no AFC/FTC issues exist.
|
|
20
|
Problem disbursements resolved.
|
YES NO N/A
|
YES
|
Problem disbursement resolution timeline of NTE 120 days applies. N/A is acceptable if no problem disbursements exist.
|
|
21
|
Billings and current information obtained on all reimbursable documents.
|
YES NO N/A
|
YES
|
N/A is acceptable if no reimbursable documents processed.
|
|
22
|
All travel orders/vouchers liquidated.
|
YES NO N/A
|
YES
|
N/A is acceptable if no travel orders/vouchers processed.
|
|
23
|
Current information on contracts obtained.
|
YES NO N/A
|
YES
|
N/A is acceptable if case is not supported by contracts (i.e., SOS for all lines = 'S' and no progress payments reported in DIFS).
|
|
24
|
Ensure SEC 21 LIQ plus SEC 22 LIQ delivered values equal PRG PMT RPT with the only difference allowable due to LSC LIQ
|
YES NO N/A
|
YES
|
N/A is acceptable if no progress payments reported thus far.
|
|
25
|
No credit values exist in DIFS.
|
YES NO N/A
|
YES
|
Business rule that should not be violated. N/A is acceptable if no credit values exist.
|
| Section 4: Summary Financial Review |
|
26
|
Payment schedule reviewed
|
YES NO N/A
|
YES
|
Business rule that cannot be violated.
|
|
27
|
FMS review data prepared
|
YES NO N/A
|
YES
|
YES must apply if the event for this case review is in preparation for an FMS review.
NO or N/A are acceptable if other events are checked as the basis for this case review.
|
