DSCA 22-71 | Defense Security Cooperation Agency

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DEFENSE SECURITY COOPERATION AGENCY
2800 DEFENSE PENTAGON
WASHINGTON, D.C. 20301-2800

12/20/2022

MEMORANDUM FOR :

DEPUTY UNDER SECRETARY OF THE AIR FORCE FOR INTERNATIONAL AFFAIRS
DIRECTOR, NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY

SUBJECT :

Security Assistance Management Manual Policy Memorandum 22-71, Air Force and National Geospatial-Intelligence Agency Sub-Allocation Holder Identifier Implementation Guidance

REFERENCE :

Office of the Under Secretary of Defense-Comptroller, Improved Sub-Allocation Holder Identifier Management Process, January 22, 2018

This policy memorandum provides the U.S. Department of the Air Force (DAF) and the National Geospatial-Intelligence Agency (NGA) guidance on implementation of the Sub-Allocation Holder Identifier (SAHI) for Security Assistance Accounts (SAA) distributed by the Defense Security Cooperation Agency.

SAHI, also known as the limit, represents the Standard Financial Information Structure (SFIS) data element the Department of Defense (DoD) uses to identify recipients of Defense-wide appropriations. Reference (a) provides the standard operating procedures for SAHI assignment and management.

The attached DAF and NGA SAHI implementation guidance outlines the use of SAHI and limitations of legacy systems that DoD uses to manage and execute SAA.

If you have questions concerning this guidance, please contact Mr. Lucas Rose, Financial Policy & Regional Execution Directorate, Financial Policy Division, lucas.j.rose1.civ@mail.mil, (202) 853-5693.

J. Aaron Harding
Chief Operating Officer and Chief Financial Officer
Defense Security Cooperation Agency

ATTACHMENT :
- Air Force and National Geospatial-Intelligence Agency Sub-Allocation Holder Identifier Implementation Guidance

Attachment 1: Air Force and National Geospatial-Intelligence Agency Sub-Allocation Holder Identifier Implementation Guidance

DSCA SECURITY ASSISTANCE ACCOUNTS (SAA) SAHI IMPLEMENTATION GUIDANCE FOR AIR FORCE AND NGA

In response to the September 3, 2019 memorandum from the Office of the Under Secretary of Defense, Comptroller OUSD(C) Deputy Chief Financial Officer, the Defense Security Cooperation Agency (DSCA), the U.S. Department of Air Force (DAF), the National Geospatial-Intelligence Agency (NGA), and the Defense Finance and Accounting Service (DFAS) established a working group to develop implementation guidance for Sub-Allocation Holder Identifier (SAHI) structure compliance.

The Implementing Agencies using DAF's financial systems for Foreign Military Sales (FMS) Trust Fund 8242 management include DAF, DSCA, and NGA. NGA receives FMS Administrative Surcharge funds annually from DSCA for its FMS-related requirements, and FMS case-funded budget allocations from Letters of Offer and Acceptance (LOA), as reflected in the Defense Security Assistance Management System (DSAMS). In turn, DSCA receives FMS case-funded budget allocations from DSAMS for each NGA-implemented LOA, due to NGA not having its own FMS case fund management system, such as the DAF's Case Management Control System, (CMCS).

Due to the hardcoding of DAF Fund Codes (FC) in the information technology (IT) systems, changing to a single limit will require extensive updates, testing, fielding, and funding for thirty known IT systems, to ensure accounting transactions interface properly. The following provides financial guidance on how to manage funds in accordance with the SAHI framework and in a legacy and Standard Financial Information Structure (SFIS) environment within the DAF.

Fund	Notes
AF FMS ADMIN FUND - 8242	Starting FY 2022 Legacy and SFIS systems will use the FC "GY" and SAHI "6802" based on the direct cite fund budget allocation from DSCA.
NGA FMS ADMIN FUND - 8242	Starting FY 2022 Legacy and SFIS systems will use the FC "GZ" and SAHI "6848" based on the direct cite fund budget allocation from DSCA.
AF FMS CASE FUND - 8242	Legacy and SFIS Systems will continue using FC "4E" & "4F" and limit code "0002" for the direct cite fund budget allocation, and limit code "00R2" for the reimbursable FMS case fund budget allocation from DSAMS for each LOA from DSCA. Once DAF fully implements into a SFIS financial system(s) for SAA, DAF will use the established SAHI "6816" for new FMS case funds starting in a new fiscal year. Updates to prior implemented LOAs will not be required.
NGA FMS CASE FUND - 8242	Legacy and SFIS financial systems will continue using FC "4U" and "4Y" and limit code "00OU" for the direct cite fund budget allocation, and limit 00RU for the reimbursable FMS case fund budget allocation from DSAMS on each LOA from DSCA. Once NGA fully implements into a SFIS financial system(s) for SAA, NGA will use the established SAHI "6818" for new FMS case funds starting in a new fiscal year. Updates to prior implemented LOAs will not be required.
DSCA FMS CASE FUND - 8242	Legacy and SFIS Systems will continue using FC "4E" and "4F" and limit code "0002" for the direct cite fund budget allocation, and limit code "00R2" for the reimbursable FMS case fund budget allocation from DSAMS on each LOA from DSCA. Once DSCA fully implements into a SFIS financial system(s) for SAA, DSCA will use the established SAHI "6800" for new FMS case funds starting in a new fiscal year. Updates to prior implemented LOAs will not be required.
OTHER SAA FROM DSCA	Legacy and SFIS Systems will continue using the assigned FC and limit from the DSCA fund budget allocation from EFD. Once DAF and NGA are fully implemented into a SFIS financial system(s) for other SAAs, they will use the line of accounting data elements established in each SAA DFAS 7097 Manual Chapter located in the OUSD SFIS Values Library (https://beis-web.csd.disa.mil/sfis-library/pages/BeisSplash.xhtml.)