Pre LOR

L1

Identify defense requirements to support a specific Foreign Military Sales (FMS) program or to help write an Letter of Request (LOR) (does not include travel, travel is from other sources).

X

L2

Provide system and platform information (including Information Technology (IT) systems/ equipment) to support a specific FMS program or to help write an LOR.

X

L3

In response to foreign partner's or Combatant Command's (CCMD) request, work with industry to support a specific FMS program or to help write an LOR.
Excludes Offices of Defense Cooperation (ODCs), see Row L8 for ODC activities.

X

If more than one inquiry for the same item is made, the additional workload must be case funded.

L4

Site Surveys.

May be used to perform the site survey up front; the admin account must be reimbursed when Letter of Offer and Acceptance (LOA) is implemented. If an LOA is never implemented, the Implementing Agency (IA) Pre-LOR funds remain the proper funding source.

All site surveys should be paid by an LOA. If an LOA does not yet exist, the LOA resulting from the site survey must reimburse the FMS admin account.

L5

Participation in FMS meetings that occur during tradeshows.

Discussions at Tradeshows regarding specific LOAs may be funded with FMS Admin. All tradeshow FMS meeting participation funded with FMS admin must be approved by the DSCA Director. Requests should be made during the security assistance program budget review process.

L6

Inquiry to the IA Excess Defense Article (EDA) team on item availability, resulting in review of and research on the requested items. Includes EDA team creation and coordination of surveys that are vetted through Headquarters (HQ).

X

If more than one inquiry for the same item is made, the additional workload must be case funded.

L7

Requirements definition (to include the total package approach with logistics, maintenance, training, etc.) efforts to help the partner nation write the LOR. Excludes ODCs, see Row L8 for ODC activities.

X

L8

ODC efforts to help develop requirements, country team assessment and COCOM endorsements. Efforts include defense article and training need discussions with international partners, escorting contractors to meetings with partners, etc.

X

L9

Transparency efforts like discussing a capability and multiple platforms to meet that capability require an LOA. These include presenting multiple defense articles as Courses of Action (COAs) to meet a capability need so that the international partner has an option to procure the item that best suits operational, timeline and budget requirements.

X

L10

Provide support (process foreign visit requests, escort for demonstrations, etc.) to requested foreign visits to the US in support of specific potential FMS program or in anticipation of LOR development.

X

L11

Dedicated funding of business development/business stimulation staff/offices and any activity conducted without a specific country inquiry or CCMD request. Also, support service staff escorting contractors on business development trips.

These activities are funded using other IA funds, e.g., Operations and Maintenance (O&M), Research, Development, Test and Evaluation (RDT&E), etc.

L12

Expeditionary Requirements Generation Teams (ERGT). See SAMM Section C2.4.2. for additional information on what constitutes an ERGT.

Funding determined on a case by case basis, must be approved by DSCA Director.

Funding determined on a case by case basis, must be approved by DSCA Director.

L13

Negotiating Security Agreements, Project Security Instruction, and Access Management Control Plan.

These specific security activities are not funded by FMS Admin or the FMS case. These activities may be funded using other IA funds, e.g. O&M, RDT&E, etc.

L14

Vetting personnel for security clearances for potential FMS customer to receive unclass/classified information.

L15

Information assurance accreditation for potential FMS customer to receive unclass/classified information.

L16

Facility certifications prior to LOA implementation.

Admin funds may be used to support this activity prior to LOA implementation. All associated costs must be captured on a line on a resulting LOA and the admin account reimbursed from that line. A case for this service is preferred.

Case funded upon implementation.

L17

Develop Standard Operating Procedures (SOPs) for collateral facilities and Collateral Security Classification Guide prior to LOA implementation.

Admin funds may be used to support this activity prior to LOA implementation. All associated costs must be captured on a line on a resulting LOA and the admin account reimbursed from that line. A case for this service is preferred.

Case funded upon implementation.

Case Development

CD1

Tracking DSCA-prescribed metrics and entering LOR data into Defense Security Assistance Management System (DSAMS).

X

CD2

Responses to Requests for Information (RFI) release to the USG, develop Rough Order of Magnitude (ROM) data, identify defense requirements, provide cost estimates that are short of Price and Availability (P&A), provide information that helps partners write the LOR, discussions with industry on what is feasible and deliverable (including pricing and schedule), answer questions that will result in an LOR.

X

Responses to RFI efforts for items not currently being procured by the US Department of Defense may require additional activities such as: design, engineering, cost estimating, long term logistics support, etc. in order to properly develop and price the LOA. If an LOA results from this effort, a line on the LOA will reimburse admin costs.

Subsequent requests for the same item will require an LOA.

CD3

LOR defense article/service configuration review process.

X

Case Development efforts for items not currently being procured by the US Department of Defense may require additional activities such as: design, engineering, cost estimating, etc. in order to properly develop and price the LOA. Further, engineering and cost estimating activities for integration will be captured in an LOA. Integration includes the following:

1. Install a foreign asset on an US platform.
2. Install US asset on a platform that did not have this item in the US configuration.
3. Integrate a US asset into a foreign platform.
4. Incorporate a new asset (provided by US industry) into a US or foreign platform.
5. Integration of modified US components.
6. Total package approach (logistics, maintenance, training, construction, etc.).

These efforts will be captured on an LOA. If no LOA exists to fund these efforts, FMS administrative surcharge funds may be used. These costs must be captured on the resulting LOA and the line will reimburse the administrative surcharge account.

Multiple requests for configuration changes that drive subsequent reviews will require DSCA OBO concur for use of admin funds. Should DSCA OBO not approve admin funds, a case must fund these activities.

CD4

Actions necessary to go from LOR receipt to LOR complete if necessary.

X

If multiple iterations of LOR responses are required due to changes in the Partner's request, any additional costs will be funded from the case.

CD5

Competitions and/or evaluations that require LOA quality data.

X

If multiple iterations of LOR responses are required due to changes in the Partner's request, any additional costs will be funded from the case.

CD6

Preparation of P&A data.

X

If purchaser requests are made for multiple versions of the same document (e.g., "what if"-type drills), any additional costs will be included on a line in the resulting LOA or Amendment to an existing LOA.

CD7

Development and preparation of LOAs, amendments and modifications.

X

If purchaser requests are made for multiple versions of the same document (e.g., "what if"-type drills), the response should be in the form of P&A data rather than a formal document.

If purchaser requires multiple versions of the same document (e.g., "what if"-type drills), the additional costs will be included in the resulting implemented LOA or Amendment to an existing LOA.
An existing LOA can be used if it is for the same or similar item.

CD8

Development of LOA pricing data and notes (including unique payment schedules).

X

If multiple iterations of LOR responses are required due to changes in the Partner's request, any additional costs will be funded from the case.

CD9

Entry of case information into DSAMS.

X

CD10

Coordination of all LOA response documents throughout the Interagency, necessary for US response to the LOR i.e. Manpower Travel Data Sheet (MTDS), Congressional Notification (CN), pricing documents, etc.

X

CD11

Quality control to ensure legal, financial and policy compliance.

X

CD12

Applying case development extenuating factors.

X

CD13

Participation in case development related meetings.

X

CD14

Preparation of LOA document package to include:

a. MTDS.

X

b. Contractor billing and termination liability information necessary to build the payment schedule.

X

c. Special Defense Acquisition Fund (SDAF) asset allocation request form and financial analysis worksheet.

X

d. Compiling or reviewing the results of the Missile Technology Control Regime (MTCR) review.

X

e. Review/process case related waivers (Nonrecurring Cost (NC), Yockey, etc.).

X

f. Process to establish NC and special NC charges and process waiver requests.

X

g. LOA checklists.

X

h. CNs.

X

i. Case planning meetings.

X

Personnel authorized to attend these meetings whose salaries are funded using other-than administrative surcharge funds should use their current funding source to pay for their attendance.

j. Pre-countersignature meetings.

X

Personnel authorized to attend these meetings whose salaries are funded using other-than administrative surcharge funds should use their current funding source to pay for their attendance.

CD15

Identify options to satisfy training requirements.

X

CD16

Working with the partner nation to ensure the document meets their requirements - to include providing the MTDS, RP069, etc. if requested.

X

CD17

Development of Not To Exceed (NTE) LOAs.

X

CD18

Conceptual design/engineering efforts required to properly price a line on the LOA.

X

Anything beyond conceptual design (schematic drawings, etc.).

CD19

Line-by-line review with the partner nation of LOAs that require CN to ensure all requirements included in the LOR have been captured in the LOA.

X

Any travel (Continental United States (CONUS) or OCONUS) required for this effort. The line-by-line review must ensure admin funded site surveys conducted during Pre-LOR activities are reimbursed to the admin account.

Only one line by line review will be performed per case. If additional reviews are requested, they must be funded on an LOA.

CD20

Transportation assessments - determine transportation mode, staging requirements, storage, etc. This document will be provided in the LOA package to DSCA (Office of International Operations, Global Execution Directorate, Case Writing and Development Division (IOPS/GEX/CWD)). The international partner needs to provide mark for and freight forwarder codes in order for the USG to develop the plan.

X

If the purchaser requires subsequent changes to the transportation plan due to changing requirements, the additional costs will be included in the implemented LOA.

Additional planning required for item unique transportation requirements

Development of multiple transportation options at the purchasers request will be funded from the LOA.

CD21

Development of an LOA as CLASSIFIED at the request of the purchaser (would not be deemed CLASSIFIED by the USG) See Sections C4.3.12. and C5.4.10. for restrictions on classifying LOAs.

Efforts required for case development that happen regardless of classification.

All incremental (additional) costs to develop the case as CLASSIFIED.

CD22a

Compile requirements and system design/configuration information on the FMS partner’s requested defense

X

CD22b

Make releasability (Technology Security & Foreign Disclosure (TSFD)) policy decisions pertaining to requested articles and services.

These specific security activities are not funded by FMS Admin or the FMS case. These activities may be funded using other IA funds, e.g. O&M, RDT&E, etc.

CD22c

Review LOA for compliance with releasability, physical security, and exportability requirements (to include potential impacts to cost and schedule) for the requested articles and services.

X

CD23

Develop security procedures and design physical security requirements to handle CLASSIFIED products.

Security activities to protect classified information are not funded by FMS Admin. Pre-LOA efforts are funded using IA funds. Construction of facilities and the design of the facilities should be funded from the LOA. Services line on the "classified" case to cover any additional costs incurred or expected to be incurred with execution outside normal domestic systems and processes (often manual). Physical security services (outside of End Use Monitoring (EUM) and Enhanced End Use Monitoring (EEUM)) as required by US policy must be funded from the LOA.

CD25

Activities performed by DFAS and all organizations within an IA required to implement the case (to include planning diversions).

X

CD26

EDA grant transfers and associated EDA activities such as Joint Visual Inspections (JVIs).

EDA grant transfers are not funded by the FMS Administrative Surcharge. Associated EDA activities such as JVIs should be funded from an FMS case, FMF administrative funds or other IA funds, e.g., O&M. EDA grant transfers use an LOA document for ease of tracking/reporting only and are not part of the FMS program. However, if an EDA grant transfer of an item is part of an FMS LOA whereby a foreign partner is purchasing refurbishment, training, spare parts, etc., the FMS portion of the LOA is properly supported via FMS administrative funding as with any other FMS LOA. The funding source for the FMS portion of the LOA (FMF, national funds, etc.) does not alter that it is supported with FMS administrative funding.

Case Execution

CE1

Manage training assignments and scheduling.

X

Multiple requests to change training assignments.

CE2

Develop unique training course requirements.

X

CE3

Standardized training list management - managing blanket order training course offerings.

X

Partner requests for training adjustments or efforts resulting from partners not confirming/funding in a timely manner.

Additional support required for products not currently being procured for the US DoD (e.g. uniqueness in software, configuration, operations, release approval and financial constraints. Software version approval may make the training system unique for FMS.) Any integration of equipment/systems into a US platform that is not standard to the US DoD configuration. This additional workload will be funded from a line on the LOA.

All integration is considered non-standard to include the following:
1. Install a foreign asset on an US platform.
2. Install s US asset on a platform that did not have this item in the US configuration.
3. Integrate a US asset into a foreign platform.
4. Incorporate a new asset (provided by US industry) into a US or foreign platform.
5. Integration of modified US components.
6. Development of training requirements for unique partner requests.
7. Establishing a Foreign Liaison Office or Liaison National Office.

CE4

Establish cost, schedule, and performance goals and objectives for execution of the case.

X

CE5

Monitor software/hardware integrity - integration of multiple systems requires downloading tapes for maintenance.

X

CE6

Dedicated management support when requested by the international partner; services must be fully defined and included in the Notes of the LOA.

X
(The partner should be made aware of which services would be provided with Admin funds so that the partner can determine whether to fund from the case.)

CE7

Logistics - processing all requisitions, tracking all defense articles through the ordering, manufacturing and delivery processes.

X

Shipping to multiple locations, staging points, consolidation locations, expediting deliveries (requires logistics to determine if schedule is feasible and assess impacts to change schedule and requires manpower or other tangible costs - charging for expedited delivery requires request from partner as change in scope of the line requires an amendment), partner requested transportation plan changes.

CE8

Dedicated requisition processing (e.g., working with only one country), preparing requisitions that the purchaser normally submits (i.e., blanket order cases), dedicated tracking of initial support spares, etc. This is not the incremental difference of what would have been funded with admin.

X

CE9

Maintenance Planning - Any maintenance planning efforts required to keep items operational.

X

CE10

Design Interface - Actions required due to FMS partners with different hardware and software than the USG.

X

CE11

Engineering - Actions required due to FMS partners with operational needs different than the USG that will affect the configurations and life-limits.

X

CE12

Supply Support - Actions required for determining the schedule and location for defense articles/services.
i.e. delivering replenishment of spares to a port.

X

CE13

Logistical actions for training and training systems - FMS partners may require "difference training" for which USG school houses are not available.

X

CE14

Support Equipment - Use of automatic test equipment requires software updates based on the unique configuration and approved maintenance level for the FMS partners. The Support Equipment requires periodic upkeep maintenance as a stand-alone system while also requiring their own set of logistics support such as technical data.

X

CE15

Partner Facilities & Infrastructure - Coordination and planning around determinations as to whether the partner's existing infrastructure can support the equipment being provided (e.g. can infrastructure handle the latest in avionics and electronics with the proper cooling rooms and electrical output, weight of the USG product, and are the facilities the correct measurements).

X

CE16

Computer Resources - Efforts required to ensure the international partner's computer system is compatible with US DoD systems.

X

CE17

Participation in the production readiness and manufacturing management reviews. Meetings for new productions, go through manufacturer timeline to determine when defense article production will happen. These are required for production or modification primarily to support engineering. Manufacturing engineers make sure tooling, planning cards, necessary items, support structure is in place for production.

X

CE18

Travel support and management (schedule visits to contractors, arrange program reviews, arrange design reviews).

X

CE19

Manage line acquisition strategy, finance, mission planning, and coordination with other USG offices.

X

Dedicated support or accelerated delivery requested by the international partner. (The partner should be made aware of services that would be provided with admin funds so that they can determine which best meets their needs).

CE20

Manage special payment schedules at the request of the international partner (perform analysis of obligations/ expenditures against current payment schedule, reassess future manpower requirements, coordinate with industry on current/ future billing schedules, etc.).

X

CE21

Prepare customer unique technical manuals/ publications/ orders.

X

CE22

Develop integrated master schedule for items on the LOA.

X

Efforts related to the transparency initiative, or dedicated support requested by the international partner.

CE23

Respond to technical questions.

X

CE24

Financial management and reconciliation of financial and logistical management systems until the case is supply/services complete including evaluation of case/line expenditure rates.

X

Dedicated financial management services requested by the international partner included in the LOR. Tailored financial reports requested by the international partner.

CE25

Contracting efforts required to procure items for the LOA
1. Item procurement
2. Contract vehicle amendment, modification and cancellation.

Placing an order from an existing US DoD contract (executing a task order or contract option). Writing a new contract for an FMS purchase.
Amendments/modifications to these contracts.

Country unique additional efforts performed by the program management offices and security assistance management directorates in support of contracting officers/negotiators to perform independent government cost estimate, source selection evaluation board, unique statement of work, program plan, master integrated schedule, etc. for contracts not already in place for the DoD. Also, if the annual procurement has passed and an additional contracting action is required to amend it. Accelerated contracting efforts included in the LOR. More frequent requisition from the existing contract item delivery schedule.

Any requirement forcing multiple contracting actions such as using an Undefinitized Contracting Action (UCA) or placing an order on an existing DoD contract requiring modification to accommodate purchaser requests (i.e. configuration changes shall be Case Funded).

CE26

Contracting efforts required for Army Corps of Engineers Services.

Services provided for contract management, administration and solicitation development.

Contracting Officer Representative services and Quality Assurance.

CE27

Monitor and manage case performance including: scope, schedule of work, cost, payment schedules, problem resolution, financial management services, etc.

X

CE28

Inform the purchaser and other USG entities regarding case execution (cost, schedule and performance) status annually. See other rows in this matrix for additional information on case reviews.

X

Any requirement for this information to be provided more than once per year.

CE29

Pull and/or prepare reports needed to monitor case execution status and keep purchaser informed.
(Note: Does not include reports and data available from Security Cooperation Information Portal (SCIP) since the purchaser can pull this data.)
This is day-to-day activity, not the annual case review.

X

Any tailored reports requested in the LOR. Providing reports from SCIP.

Generating customer requested tailored reports more than once per year.

CE30

Prepare and process requisitions for all FMS activities including repair and replace to include providing appropriate status and tracking/ coordination/problem-solving to ensure on-time deliveries.

X

Dedicated support requested by the international partner. Any additional efforts required to repair and return the exact same item.

In additional to general guidance on non-standard items/services in Row CE3; Program Support Charge for Army Commercial Repair and Return program is non-standard support.

CE31

Report deliveries as they occur, to include both the physical delivery of the article/ service and the associated financial/ billing transactions.

X

Dedicated support requested by the international partner in the LOR.

See Row CE3

CE32

Maintain case files.

X

Dedicated support requested by the international partner in the LOR.

See Row CE3

CE33

Process Supply Discrepancy Reports (SDRs). For appropriate funding of approved SDRs, see SAMM Chapter 6.

X

USG personnel performing testing and/or writing technical reports for the partner's SDR package.

See Row CE3

The processing of all SDRs is admin funded regardless of volume.

CE34

Logistics transactions that are processed in accordance with routine U.S. procurement and requisition requirements are considered part of the SLS.
Anything else is case funded. Questions on status answered on an as available basis are SLS. Dedicated resources requested by the partner are case funded.

X

Dedicated support requested by the international partner.

In additional to general guidance on non-standard items/services in Row CE3; Program Support Charge for Army Simplified Non-Standard Acquisition Program is non-standard support.

If purchaser requires more than 1 case review per year the additional costs will be funded from the LOA. The USG may also determine that additional reviews are necessary, this must be stated in the case note.

CE35

Managing Diversions from production line or stock.

Efforts similar to requisitioning an item from DoD inventory.

X

See Row CE3

CE36

Additional resources needed to expedite contract award and delivery at Purchaser's request.

X

See Row CE3

CE37

Additional resources needed to accelerate a program (excluding incentive clauses in contracts) at Purchaser request.

X

See Row CE3

CE38

Security Assistance accounting and budgeting (to include DFAS) beyond those activities provided thru admin (see Row CE25) per Purchaser request.

LOA notes must clearly define, for each of these line items, exactly what support beyond the SLS is required.

CE39

Earned Value Management (EVM) Reporting e.g. Cost and Software Data Reporting (CSDR).

X

CE40

Intelligence activities/products.

X

CE41

Security and Anti-Tamper (AT) Activities.

An LOA may fund security and AT activities if the USG is providing a service to an international partner to help them comply with USG requirements.
These activities use the skill set of the security or anti-tamper professional, but in order to help the international partner achieve the capabilities required by the USG.

CE42

Develop SOPs for collateral facilities and Collateral Security Classification Guide.

• If the partner nation wants to create a new classification system specific to the program and wants our help in how to develop the SOPs, that is a defense service that we would typically charge for on the LOA.
• • If the USG is merely ensuring USG SECRET information is classified and treated as SECRET in the partner nation facility, which is an O&M responsibility.

X

See Row CE3

CE43

Facility certifications post LOA implementation.

• Actions performed to protect US information is O&M funded.
• If a partner nation wants to comply with our security requirements and wants a US person to travel to the facility and provide advice on how to meet those security requirements, these activities would be LOA funded.
• In the event of an international competition, if the US must certify facilities prior to LOA implementation it can be done from another implemented LOA or via O&M funds.
• Certification of facilities storing equipment designated for EEUM.

X

See Row CE3

CE44

Amending Special Security Agreements.

These specific security activities are not funded by FMS Admin or the FMS case. These activities are funded using O&M.

CE45

Vetting personnel for security clearances to receive unclass/ classified information.

CE46

Information assurance accreditation for FMS customer to receive unclass/ classified information.

CE47

Designing and building-in exportability into system design, for requested activities and services, in order to comply with releasability requirements in support of the partner.

X

CE48

Staff Assistance Visits to provide OJT assistance based on US policy.

These specific security activities are not funded by FMS Admin or the FMS case. These activities may be funded using other IA funds, e.g. O&M, RDT&E, etc.

CE49

Annual and periodic health/safety inspections for working dogs.

X

CE50

Dedicated administrative disbursing services when requested by the international partner; applies only for nationally-funded LOAs administratively supporting international military students and the FMS purchaser’s dedicated foreign training detachments with the standard “Administrative Disbursing Services” LOA note.

X

Case Closure

CC1

Perform case closure activities (to include reconciliation efforts for supply/service complete cases) to include all types of closure.

X

Dedicated support requested by the international partner.

CC2

Expedited case closure activities

X

Case Reviews

CR1

Day-to-Day Case Analysis

• Review the individual FMS case execution (i.e. monitoring acquisition and training, tracking requisitions).
• Reviewing financial status, etc. continuously throughout the life of the case.
• Conduct meetings and/or prepare correspondence as determined by the USG to keep the case on track and keep the purchaser informed regarding cost, schedule, and performance of the individual case.

Most aspects of day-to-day case analysis are automated and do not require face-to-face reviews, particularly when the case’s cost, schedule, and performance are on track. If at any time the customer asks for support that isn’t covered, it needs to be added to the case.
The purchaser should be encouraged to utilize the SCIP for day-to-day information on one or more specific case(s).

X

Dedicated support requested by the international partner in the LOR.

CR2

Case level review - provide financial, acquisition and logistical status for each line on the case in an electronic or paper report. A review of the payment schedule is required during the annual case review, updates are made when necessary. There is no in-person meeting associated with this review.

X

Any additional reporting requirements requested by the international partner as well as any travel for requested meetings.

If purchaser requires more than 1 case review per year the additional costs will be funded from the LOA. The USG may also determine that additional reviews are necessary, this must be stated in the case note.

CR3

Travel and personnel costs associated with any case reviews (action items, minutes, and briefing materials for case funded reviews).
If an in-person review is requested by the purchaser, the case manager will determine the minimum personnel necessary to meet the meeting objectives. The following personnel will normally attend. The purchaser can request additional attendees.

• At Navy, case manager, Business Financial Manager (BFM) and program analyst
• At US Air Force (USAF), Country program/weapon system manager/Self-Assessment Program Manager (SAPM), program office personnel
• At Army country program manager, central case manager, Program Management Office (PMO) personnel, Security Assistance Management Directorate (SAMD) representative

X

CR4

Review [Program-Level]
Review specific FMS program (e.g., major acquisition that may consist of multiple cases) for a purchaser. Conduct meetings and/or prepare correspondence as needed to keep the program on-track and keep the purchaser informed regarding issues impacting the overall program (acquisition and training; deliveries; financial status; cost, schedule, and performance; etc.). Frequency should be consistent with the milestone plan established during case development.
These reviews may be required either:

• By the USG based on analysis of the requirements, or
• By the purchaser request for specific additional support

If this level review is USG-mandated, the case manager will decide (1) how frequently this review is required, and (2) if the program warrants face-to-face meetings to conduct this review or if other means of communication will suffice. If the program involves multiple cases with different case managers, these decisions will be made jointly by the case managers based on analysis of the requirements.

X

CR5

Review [IA-Level]
Review all purchaser cases managed by an individual IA. Conduct meetings and/or prepare correspondence as needed to keep the cases on-track and keep the purchaser informed regarding issues impacting their overall program with that IA (acquisition and training; deliveries; financial status; cost, schedule, and performance; etc.).
Required either:

• By the USG based on analysis of the requirements, or
• By the purchaser request for specific additional support

If this level review is USG-mandated, the IA determines if the standard Case-Level Review requirements provided in Row CR2 are more efficiently met by conducting an overall review that includes all the purchaser’s cases with that IA.

X

CR6

Review [Country-Level]
Review country’s entire FMS program. Conduct meetings and/or prepare correspondence as needed to keep the country’s overall FMS program on-track and keep the purchaser informed regarding issues impacting the overall program (acquisition and training; deliveries; financial status; cost, schedule, and performance; etc.).
Required either:

• By the USG based on analysis of the requirements, or
• By the purchaser request for specific additional support

If this level of review is USG-mandated, DSCA will decide (1) how frequently this review is required, and (2) if the overall program warrants face-to-face meetings to conduct this review or if other means of communication will suffice.

X

CR7

Financial Management Reviews (FMRs) and Security Assistance Management Reviews (SAMRs).

Conducted at the direction of Assistant Director DSCA (Office of Business Operations (OBO)) (FMRs) and DSCA (Office of International Operations (IOPS)) (SAMRs).

Business Sustainment Activities

SA1

Security Assistance Teams
Services such as: studies and surveys; technical assistance; etc. to include, but not limited to advisory personnel or members of Mobile Training Teams (MTTs); Extended Training Service Specialists (ETSS); Technical Assistance Field Teams (TAFTs); Contractor Engineering Technical Services (CETS); program task forces; Technical Assistance Teams (TATs); Quality Assurance Teams (QATs); Engineering Change Proposals (ECPs) etc.
Includes training for MTTs or TAFTs and other personnel for their direct support to a case (does not include certification requirements).
Required either:

• By the USG based on analysis of the requirements, or
• By the purchaser request for specific additional support.

X

SA2

Foreign Participation in a USG-sponsored Group.
Foreign purchaser participation in a case/program related group such as Technical Coordination Groups (TCG), Technical Coordination Program (TCP), International Engine Management Program (IEMP), Fair Share Sustainment Program (FSSP), Engineering Fair Share Program (EFSP), Apache Coordination Technical Services Improvement Program (ACTSIP), etc.

X

SA3

Services required to produce materiel requested by the purchaser (e.g., engineering services, testing).

The pro-rata share costs incurred are included in the materiel line.

SA4

Weapon System Changes
Services such as: Configuration management, Weapon systems management, Systems integration, ECPs, etc.
Required either:

• By the USG based on analysis of the requirements, or
• By the purchaser request for specific additional support

X

SA5

Transportation, lodging, per diem, leasing of commercial or General Services Administration (GSA) vehicles, maintenance of buildings and real property, acquisition and installation of utilities and appliances, or other administrative expenses, or other administrative expenses of foreign government representatives, even though such expenses may relate to the materiel and/or services being provided on the case.

These services will not be included on FMS cases nor be paid for using FMS Administrative Surcharge funds. Foreign purchasers are responsible for making and paying for these arrangements outside the FMS process. See SAMM Section C4.5.1.

SA6

Space rental, leases and/or refurbishment charges specifically incurred to support FMS funded personnel. This includes only the pro rata share of space rental and/or refurbishment costs that are attributable to FMS funded personnel. IT services/equipment, office supplies/equipment, and printing/reproduction costs incurred primarily for the benefit of FMS funded personnel.
Fund the pro rata costs of these activities with the same funding source that pays an employee’s salary absent specific authority designating an appropriate funding source.

X

Additional charges necessary to support a specific LOA may be charged to the case. Also, spaces necessary for only case funded organizations (Electronic Combat International Security Assistance Program (ECISAP), etc.) are funded by the LOA. See Row SA7.

SA7

Space rental, leases and/or refurbishment charges specifically incurred to support the purchaser/case (e.g., warehousing, storage).

Incremental costs above the FMS Administrative Surcharge for services provided in Row SA6. LOA notes must clearly define for each of these line items exactly what support beyond the administrative services provided from the FMS Administrative Surcharge

SA8

Occupational skills training necessary for USG personnel to perform their official duties to support Security Assistance Activities to include travel (not specifically related to an FMS case and does not include DoD certification requirements - see Row SA11. Any questions about whether training should be funded with T22 funds should be directed to DSCA (Office of Business Operations, Financial Policy & Regional Execution Directorate, Financial Policy Division (OBO/FPRE/FP)).

These training activities are not funded by FMS Administrative Surcharge or the case. These training activities are funded by the same source that pays the employee’s salary.

SA9

Job-related skills training specifically related to an FMS case (does not include certification requirements - see Row SA11). For example: Defensive Driving Course for team members being deployed to a high terrorist threat country.

Specialized training required to support a specific FMS case is a direct cost to the case.

SA10

Long Term Training.
Long term training includes all War colleges, ICAF, the Eisenhower School, all Command and Staff colleges, Naval Post Graduate School, Air Force Institute of Technology, all fellowship programs, etc.

These training activities are only funded by the FMS Administrative Surcharge if the person attending the training is 100% FMS admin funded. A copy of the students DoD service agreement must be provided to DSCA.

SA11

Training for USG personnel to obtain or maintain their DoD Certification (i.e., Defense Acquisition Workforce Improvement Act (DAWIA), DoD Financial Management certification, or Security Cooperation Workforce (SCW) certification as a condition of employment. Any questions about whether DoD certification or training should be T22 funded should be directed to DSCA (OBO/FPRE/FP).

1. The USG employee must be a part of the “security cooperation workforce” ¹and therefore, be subject to the requirement to obtain or maintain a Department of Defense certification.
2. There is not a specific authority designating a funding source for the training and/or certification.
3. Fund training to obtain or maintain DoD certifications from the same funding source that pays the employee’s salary.

¹ See 10 USC 384(h) for the definition of “security cooperation workforce”.

SA12

DoD Military Department (MILDEP) training exercises in support of an FMS case exercise.

X

SA13

Language Training.

Language training is not funded by either FMS Administrative Surcharge or the FMS case. If a language skill is required on the case, a qualified person (e.g., someone already proficient in the language to the extent required) should be selected.

SA14

Provides inputs for audits.

Every organization/individual in the department may be required to perform these additional duties as required. Fund activities with the same funding source that pays an employee’s salary absent specific authority designating an appropriate funding source.