DEFENSE SECURITY COOPERATION AGENCY
2800 DEFENSE PENTAGON
WASHINGTON, D.C. 20301-2800

1/5/2026

MEMORANDUM FOR :

DEPUTY UNDER SECRETARY OF THE AIR FORCE FOR INTERNATIONAL AFFAIRS
DEPUTY ASSISTANT SECRETARY OF THE ARMY FOR DEFENSE EXPORTS AND COOPERATION
DEPUTY ASSISTANT SECRETARY OF THE NAVY FOR INTERNATIONAL PROGRAMS
DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY
DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY
DIRECTOR, DEFENSE LOGISTICS AGENCY
DIRECTOR, DEFENSE THREAT REDUCTION AGENCY
DIRECTOR, MISSILE DEFENSE AGENCY
DIRECTOR, NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY
DIRECTOR, SECURITY COOPERATION ACCOUNTING DIRECTORATE, DEFENSE FINANCE AND ACCOUNTING SERVICE, INDIANAPOLIS OPERATIONS
DIRECTOR OF CYBERSECURITY DIRECTORATE AND DEPUTY NATIONAL MANAGER FOR NATIONAL SECURITY SYSTEMS, NATIONAL SECURITY AGENCY

SUBJECT :

Defense Security Cooperation Agency Policy Memorandum 25-102, Manpower Travel Data Sheet Exemption for Line Closure [SAMM E-Change 794]

This policy memorandum revises the criteria under which the Implementing Agencies (IAs) are exempt from including and updating Manpower Travel Data Sheets (MTDS) for Foreign Military Sales (FMS) cases that are being reconciled for closure. For FMS Letters of Offer and Acceptance (LOAs), MTDS entries are required for all lines involving case-funded manpower. The MTDS includes the total manpower, travel, and personnel support costs. The Security Assistance Management Manual (SAMM) outlines certain conditions where MTDS entries are not required.

This policy revision eliminates the condition that requires the entire LOA reflect Supply/Services Complete (SSC) status and undergo full case closure to qualify for the MTDS exemption. Instead, the MTDS exemption will apply at the line level such that an MTDS will not be required for any case line that is marked "Complete" and is being reconciled for closure. This decision will improve case closure readiness goals by allowing case lines to go into closure status quickly by reducing the time it takes to recalculate MTDS costs to actual amounts.

The IA will enter SSC status for the line in the Defense Security Assistance Management System (DSAMS) where systems will permit. The associated C9.T2 row number(s) in the MTDS should remain unchanged. When reconciling the line, the actual cost should be entered instead of using the MTDS generated costs. Additionally, the IA is required to input the following Case Remark in DSAMS prior to posting the Military Approval (MILAP) milestone (e.g. "Line(s) xxx-zzz is/are closed, Supply/Services Complete (SSC), and have no existing requirements in execution"). Any subsequent change in scope to the line(s) will require a new case line and the IA must utilize an MTDS to document such manpower and travel requirements

If you have questions regarding this memorandum, please contact the Office of Business Operations, Financial Policy & Regional Execution Directorate, Financial Policy Division (OBO/FPRE/FP) at dsca.ncr.obo.list.fpre-fp@mail.mil. Please reference the DSCA policy number and memorandum subject in your inquiry. For general questions about the SAMM, please contact the Office of Strategy, Plans and Policy, Execution Policy and Analysis Directorate (SPP/EPA) at dsca.ncr.spp.mbx.epa@mail.mil.

Brian T. Watford 
Acting Chief Operating Officer and Chief Financial Officer 
Defense Security Cooperation Agency

ATTACHMENT : 
Security Assistance Management Manual E-Change 794