Definitions and Procedures

Definition of Unit: For military units, DoS requests SCOs enter as much uniquely identifiable unit information as possible, such as the equivalent of the individual unit's division, brigade, and battalion in U.S. Army organization terms, or comparable Service-equivalent organizational elements. For cases where assistance is intended for specialized units, such as higher headquarters units or training institutions, SCOs should provide as much specific information as possible to sufficiently identify the unit or organizational entity. The detail needed for unit identification may be unique to the country, security force, and unit type. Partner nations often organize non-military security forces, such as border patrol forces, paramilitary units, and coast guards, differently than military forces. In such cases, SCOs should work with host country counterparts to identify the appropriate identifiable organizational element in such forces that will allow for accurate reporting.

Unit Identification in Conjunction with the LOR: SCOs should work with the recipient nation to identify intended unit recipients in LORs and reference the intended recipient unit information when submitting the LOR to the Implementing Agency (IA), DSCA, and DoS. The IA should then input this information into the Defense Security Assistance Management System (DSAMS). The information on recipient units will be automatically transmitted to the Security Cooperation Information Portal (SCIP) for future access by SCOs, IAs, DSCA, and the DoS.

Unit Confirmation in Conjunction with a Signed LOA: When the recipient nation signs the LOA, the SCO should confirm the intended recipient unit with the recipient nation and provide DoS, DSCA, and the IA with updated information if available. The IA should upload updated information, if available, into DSAMS.

Assistance for General Inventory: Some assistance may not be intended for a specific unit, but for general inventory or reserve stock. This also includes blanket order training cases where multiple units may be involved or the exact recipient is unknown at the time. In these cases, SCOs should note that fact in lieu of recipient data when submitting the LOR and provide as much context as possible (e.g., general inventory for specified service, blanket order training).

Data Capture and Access: The IA will manually enter recipient unit information into a special field in DSAMS which will be automatically transmitted to SCIP and subsequently accessed via the "Case Information" tab.

Defense Security Cooperation Policy Memorandum 16-10[SAMM E-Change 269]

1. Revise Paragraph C5.1.4. to read as follows (new text is underlined for reference):

   C5.1.4. Country Team Assessment (CTA). The CTA presents the coordinated position of senior U.S. Embassy leadership in support of a proposed sale and provides key information necessary to evaluate and explain it. See Chapter 2 for a description of the Country Team. It should be viewed as an important opportunity to provide valuable information that will expedite the decision process and should be unclassified to the greatest extent possible. Any classified information should be confined to separate, individually marked paragraphs. The CTA must accompany any LOR that:

2. Revise Line 7 in the list attached to Paragraph C5.1.2. to read as follows (new text is underlined for reference):

   7. Identify the intended/anticipated recipient unit for any defense articles and/or services to be purchased:

   1. with Foreign Military Financing (FMF) funds or

   2. for any request for grant transfer of Excess Defense Articles, recognizing such unit designations may change as the case is implemented and equipment is delivered to the host nation. The SCO will update the recipient unit designation at the time of LOA signature, if applicable, by alerting the IA who will input updated information into DSAMS.

3. Revise Line 3 of Table C11.T7. to read as follows (new text is underlined for reference):

   Step

   Action

   3 Purchaser Requests for EDA

   A foreign country or international organization identifies a requirement for EDA by: Responding to a survey message. SCO responses to these surveys should include a transfer justification as well as an assessment of the proposed recipient's capabilities to fund follow-on operational, maintenance, and training requirements. SCO responses are provided to the IA with a copy to the CCDR, the Joint Chiefs of Staff (J-5), and DSCA; or Submitting a Letter of Request (LOR); or Visiting DLA Disposition Services location or locating items via the DLA Disposition Services website. Purchaser requests for grant EDA should identify the intended/anticipated recipient unit for any defense articles and/or services to be granted, recognizing such unit designations may change as the case is implemented and equipment is delivered to the host nation. The SCO will update the recipient unit designation at the time of LOA signature, if applicable, by alerting the IA who will input updated information into DSAMS.