DEFENSE SECURITY COOPERATION AGENCY  2800 DEFENSE PENTAGON  WASHINGTON, D.C. 20301-2800	7/31/2002

MEMORANDUM FOR :

DIRECTOR FOR SECURITY ASSISTANCE
DEFENSE FINANCE AND ACCOUNTING SERVICE
(DENVER CENTER)

SUBJECT :

Revised DoDFMR Policy for Unmatched Disbursements and Negative Unliquidated Obligations (DSCA 02-28)

REFERENCE :

1. USD(Compt) memorandum dated 11 Feb 2002, same subject
2. DSCA FMS Reconciliation and Closure Conference, held 13-16 May 2002
3. Your memorandum dated 17 June 2002, same subject

As you know, reference (a) announced revised timelines governing the obligation of unmatched disbursements (UMDs, to include intransits) and negative unliquidated obligations (NULOs), also known as problem disbursements. These policies were incorporated into the DoD Financial Management Regulation (DoDFMR), Volume 3, Chapter 11. During reference (b), the role of the program manager was discussed in detail. Your reference (c) memorandum provided additional procedures to support the DoD Comptroller policy.

This memorandum prescribes the FMS community program manager points of contact for receiving documentation on problem disbursements. While DF AS has program manager contacts at the U.S. Military Departments for problem disbursements, the organizational responsibilities for FMS are unique. Accordingly, the program managers shown in Attachment 1 serve as the primary contacts for their respective organizations for problem disbursement issues regarding FMS cases.

DFAS communication with these program managers via e-mail is strongly encouraged. Given the abbreviated timelines mandated by DoD Comptroller to resolve problem disbursements, electronic transmittal of the appropriate documentation is necessary to ensure satisfactory and timely completion of the requisite transactions. Program managers should be engaged early in this process to be apprised of and help rectify FMS problem disbursements.

Your dissemination of this information to those responsible for generating problem disbursement documentation to the program managers shown on Attachment 1 is greatly appreciated. Please advise DSCA periodically as to the effectiveness of the DFAS-program manager communication channels. Should your staff have any questions, the DSCA point of contact is Mr. David Rude, Financial Policy Team Chief, DSN 664-6569, e-mail: david.rude@osd.pentagon.mil

James A. McQuality
Comptroller

ATTACHMENT : 
As stated

CC :

DSCA/DLO
USASAC New Cumberland (Attn: Roberta Bilder)
Navy IPO (Attn: Christine Chaikowski)
USAF/IAPX (Attn: Colleen Henson)