Implement programs consistent with decisions of NATO leaders at the Istanbul Summit (e.g. defense transformation, Global War On Terrorism (GWOT) support, Weapons of Mass Destruction (WMD) preparedness, & niche capabilities).

Facilitate transparency in national defense planning and budgetary processes.

Ensure democratic control of the armed forces.

Maintain capability and readiness to contribute to operations led by the U.S. or NATO.

Develop cooperative military relations with NATO for the purpose of joint planning, training and exercises in order to strengthen the ability of partners to undertake missions in the fields of peacekeeping, search and rescue, humanitarian operations, and others as may subsequently be agreed.

Develop interoperability between NATO members and PfP partners.

10 U.S.C. 168 (reference (dh))

Authorizes payment of expenses of military-to-military contacts and comparable activities designed to encourage democratic orientation of defense establishments and military forces of other countries. Activities include traveling contact teams, military liaisons, exchanges of personnel, seminars, and conferences.

U.S.C. 1051 (reference (bt))

Authorizes the payment of travel, subsistence and similar personal expenses for defense personnel of developing countries in connection with attendance at bilateral or regional conferences, seminars, or similar meetings. Attendance must be in the U.S. national security interests.

10 U.S.C. 2010 (reference (bu))

Authorizes the payment of incremental expenses of a developing country incurred as the direct result of participation in a bilateral or multilateral military exercise if the primary purpose is to enhance U.S. interests and the participation of the developing country is necessary to achieve the fundamental goals of the exercise. Incremental expenses are "reasonable and proper costs of goods and services consumed by a developing country as a direct result of that country participating in the exercise with the United States." It does not include items such as pay and allowances, and normal costs of a country's personnel.

C4I Studies

Regional Airspace Studies

Logistics Exchanges

Navigational Aids Studies

Public Affairs Exchanges

Civil Military Planning Seminars

Legislative Affairs Exchanges

Infrastructure Assessments

Environmental Exchanges

Defense Assessments and Studies

Inspector General Exchanges

Defense Planning Seminars

Comptroller Exchanges

Defense Resource Management Seminars

Parliamentary Seminars

Partnership Information Management

ASD (International Security Policy)

• DoD lead for WIF and PfP policy
• Determine WIF planning, prioritization, and funds distribution
• Primary interface between country desks officers at OSD, Joint Staff, DSCA, and COCOMs
• Report WIF status and results to Congress via DoS annual report
• Provide oversight of OSD interoperability programs
• Assess annual COCOM and Interoperability Program objectives
• Coordinate and seek DoD Office of the General Counsel review, as necessary
• Review/approve annual program submissions; ensure appropriations are executed by DSCA
• Maintain direct link to NATO via U.S. Delegation to NATO

DSCA

• Manage WIF program execution
• Manage cost, schedule, and performance related to WIF program execution
• Develop programs and activities in response to policy guidance
• Prepare budget materials
• Defend budget requests to USD (Comptroller); support Office of Management and Budget (OMB) and Congressional inquiries
• Determine if costs requested by activities are allocable to WIF
• Provide funds certification
• Allocate approved funds to WIF receiving activities
• Issue funds to field activities
• Quarterly provide WIF financial management and program accountability (obligations, expenditures, reconciliations) to ISP Eurasia, WIF Policy Managers
• Provide legal analysis in support of DoD Office of the General Counsel, as necessary

Joint Staff/ COCOM

• Provide administrative oversight of COCOM PfP exercise and interoperability programs
• Plan and prioritize WIF in support of individual COCOM activities
• Coordinate Secretary of Defense guidance and regional COCOM plans with DSCA and DASD Eurasia WIF policy managers.
• Coordinate with National Guard Bureau (NGB) as necessary to ensure the best use of National Guard and State partner assets
• Maintain direct link to NATO via U.S. Mission to NATO and U.S. National Military Representative at Supreme Headquarters Allied Powers Europe (SHAPE)

Program/Activity Managers

• Plan, prioritize, and implement PfP activities
• Coordinate as necessary to ensure priorities are aligned with strategic plans and ASD (ISP) priorities
• Conform to DoD Financial Management Regulations, guidelines, and standard operating procedures (SOP) addressing fund acceptance, disbursement, reporting, expenditures, and fiscal year closeout. (These are available from DSCA (Business Operations Directorate).)
• Provide annual and quarterly WIF fiscal summaries to DSCA and DASD Eurasia to satisfy mandated Congressional reporting
• Ensure monthly obligation and expenditure reporting is accomplished
• Ensure WIF is implemented in accordance with published DoD and COCOM guidance
• Influence strategic planning as necessary to achieve regional objectives
• Identify performance metrics representing program successes and challenges

In-Country PfP Coordinators

• Facilitate planning and implementation of WIF within the assigned country, in coordination with COCOMs and lead WIF management activity
• Implement programs in accordance with guidance provided by the requiring activity
• Coordinate annual requirements to COCOM and participate in short and long term planning
• Maintain fiscal transaction capability via a qualified financial tracking system

PfP Recipient Nations

• Fulfill the democratic principles as agreed to in the PfP Framework Document
• Plan, prioritize, and execute PfP objectives as agreed to in the Euro-Atlantic Partner Work Plan (EAPWP), Membership Action Plan (MAP), and Individual Partner Action Plan (IPAP)
• Ensure ratification of PfP Status of Forces Agreement (SOFA)
• Collaborate with Partnership Coordination Center (PCC) representatives at SHAPE to coordinate PfP activities and access NATO common funding as required
• Ensure necessary in-country PfP administration and support is established and maintained

Defense Finance and Accounting Service

• Provide accounting support to all WIF activities
• Maintain official accounting records
• Distribute monthly accounting reports

1 (June)

WIF is recognized as a method to fund PfP Partner participation in exercises, and activities, exchanges, conferences, or other interoperability programs that support defense institution building, defense reform, achievement of greater interoperability and development of capabilities that support the GWOT. Details can be found in the ASD(ISP) annual plan or various NATO publications that outline areas of cooperation and Partnership Action Plans.

2 (June)

Partners choose the events they desire participation and list them in their Individual Partner Action Plan (IPAP).

Plans are reviewed by the Security Assistance Organization (SAO), COCOM, and ASD(ISP).

3 (June)

ASD(ISP) solicits WIF activity proposals from COCOMs, Joint Staff, MILDEPs and Program/Activity Managers.

4 (July)

ASD(ISP) consolidates requirements and develops the annual DASD WIF guidance. It is then published for use by WIF activity managers.

5 (August)

DSCA (Operations) WIF Program Director synopsizes approved requirements to the WIF Financial Manager in DSCA (Business Operations Directorate) via memorandum.

6 (October)

USD(C) allocates WIF funding in quarterly amounts to DSCA (Business Operations Directorate) who in turn allocates approved amounts to WIF activities in coordination with the WIF Program Director.

Execution of exercises, exchanges, and interoperability programs commences.

7 (Jan)

Program Review - normally there is at least one major program review to conduct strategic planning, assess performance of WIF, and communicate initiatives within the DOD and the interagency. Additional program reviews are held as required.

8 (Nov/April)

Financial Reviews convened to assess funds obligations, expenditures, and yearly performance.

9 (Continuous)

Each WIF activity implements planned events and documents performance results for communication to the Security Assistance community. Reporting formats and distribution are managed by DSCA (Business Operations Directorate).

10 (Continuous)

DSCA/ASD(ISP)/Joint Staff/COCOMs monitor execution and make adjustments as required. New or significant revisions to annual requirements are considered "Out of Cycle" requests. The format and worksheet for requesting "Out of Cycle" WIF is provided in Figure C11.F19.

11 (Continuous)

ASD(ISP) will determine the viability of the "Out of Cycle" requested events/activities and their relative priority to overall WIF annual requirements. DSCA and the requesting activity will provide input as necessary to support recommendations.

12 (Continuous)

Approved "Out of Cycle" requests are implemented by the DSCA (Operations) WIF Program Director via memo to the DSCA Financial Manager to release funding to requiring activity. These requests may require a budget offset when DSCA lacks sufficient Operation and Maintenance Funds.

13 (Continuous)

DSCA (Business Operations Directorate) provides monthly reports to OUSD(C) on the financial performance.

14 (Continuous)

DASD Eurasia drafts a chapter on WIF program accomplishments and provides to DoS for inclusion in the annual PfP Report to Congress. This report is a statutory requirement levied on DoS by Congress.

From: Director, [insert Command]

To: Office of the Secretary of Defense, Policy

Attn: Assistant Secretary of Defense (International Security Policy), WIF Program Managers
Director, Defense Security Cooperation Agency
Attn: Operations, WIF Program Director

Subject: Out of Cycle Request for Warsaw Initiative Funds to Support [insert Title]

Enclosure: WIF Request Worksheet - [insert proposed activity and recipient country]

This memorandum requests WIF to support [insert Title], scheduled to take place on [insert date]. The following is forwarded for your consideration.

• Event/Activity Purpose:
• Funding Required:
• Cost Breakdown and Supporting Detail:
• Explanation how event/activity supports WIF objectives:
• Project and Financial Administration POC's:
• Proposed Budget Offset:

The point of contact for this action is [insert name, telephone number, and e-mail address].

Attachments as required

Proposed Recipient: [insert country name and armed forces branch]

Activity/Event Description/Purpose:

Personnel required: [insert USG and foreign nationals]

Equipment/Materiel Requirements: [insert name and nomenclature]

Travel Requirements:

Proposed Dates of WIF activity/event: [insert month, date and year]

Detailed Justification for the event/activity: (include special circumstances why this WIF requirement must be performed; why it is advantageous to U.S. interests to conduct the activity/event, adverse consequences to strategic interests or schedules if not performed, etc.) cost of Event/Activity: [insert dollar value and supporting details]