Case Identifier

Implementing Agency assigns Case Identifier.

Purchaser's Reference

Enter [subject, originator, serial number, date] of the Memorandum of Request.

Nickname Field

Enter the Benefitting Country/organization and the program name; e.g. BANDARIA CBSI TAFT. If there are multiple Benefitting Countries on the LOA, list the SC Customer Codes from SAMM Table C4.T2.; e.g. BN, BF, BH, before entering the program name. This field is limited to 50 characters.

Offer Expiration Date (OED)

The OED should be no later than the last date the funds are required to ensure they will be obligated prior to expiring.

Authority Field

Select the appropriate authority from the drop down menu; e.g. FY11 CBSI.

Authority Fiscal Year

Enter the appropriate fiscal year of the funding source; e.g. FY11.

Term of Sale Dollar Amount

Enter funding amount provided under the program for the authority selected.

S1 Description Field

Enter the Benefitting Countries' customer codes followed by a dash, and then a short description of the articles and services being provided. This field is limited to 45 characters.

Purchaser Mailing Address

Select "Department of State".

Benefitting Country

Select Benefitting Country for each line, as applicable. For lines with more than one Benefitting Country select "88".

Description/Condition Field

Any MDE or classified items will be listed separately on the LOA and not combined on a line with non-MDE or unclassified items. Lines should be listed in order from most to least substantial. After the major items, the remaining lines should be listed in order by Generic Code at the IA's discretion.

Offer Release Code (ORC)

Enter the appropriate ORC per SAMM Chapter 7.

Delivery Term Code (DTC)

Enter DTC 7 to indicate that DoD will provide trans-oceanic and in-country travel to the final destination. Enter DTC 9 if follow-on transportation from the port of debarkation has been arranged via another means.

Term of Sale

Enter "FMS Credit (Non-Repayable)".

Customer Signatory Name

Enter "No Purchaser Signature Required". This must be physically entered as it will not be automatically generated by DSAMS for this program.

State Description

Enter the approved Benefitting Countries being supported.

LOA Notes

1. Additional to Standard FMS Notes. Implementing Agency and Case Writing Division will enter the LOA Note(s) as in the attached for Reporting Requirements, Team Deployment, and Purchase and Funds Usage Restrictions.
2. Benefitting Countries. Implementing Agency will list all approved Benefitting Countries in the applicable line note(s).

Official Case File

IA will ensure a copy of the DoS Memorandum to DSCA is retained in the official case file

Mandatory for State Department Directed FMF Procurement LOAs.
Mandatory for Amendments and Modifications to State Department Directed FMF Procurement LOAs if the note was previously not included on the case.

IA

"Implementing Agency (IA) will submit reports [insert quarterly, annually, etc.], to provide the required information as specified by DSCA (Business Operations Directorate). The following information will be included in the IA's report: [list information to be reported as specified by DSCA (Business Operations Directorate/Financial Policy and Analysis Division)]."

Mandatory for State Department Directed FMF Procurement LOAs which include training or services provided by U.S. Government personnel.
Mandatory for Amendments and Modifications to State Department Directed FMF Procurement LOAs which add training or services provided by U.S. Government personnel.

CWD

1. "Personnel Deployment:
   1. Personnel deployment dates will be established in coordination with the Security Cooperation Organization (SCO) and the Benefitting Country and upon confirmation that all training equipment, tools, facilities and interpreter support (if required) are available/operational, and that all Benefitting Country students are vetted and available at the training site.
   2. U.S. Government and/or U.S. Government contractor personnel are responsible for timely and complete submittal of the necessary information and forms directly to the appropriate Benefitting Country agency for the required passports, visas, licenses, or permits. U.S. personnel are responsible for processing permits for U.S. employees and their dependents directly with the Benefitting Country.
   3. Funds from this LOA will be used to pay the costs of emergency leave travel of team members, if required. Such costs will be charged only to pay for travel from the team location to the nearest international airport in the continental United States and return. If a replacement team member is required, the travel cost from the new member's duty station to the team location will be charged. If there are insufficient funds on the LOA to cover the expenses, the LOA will be modified or amended to include these costs.
2. Team Control:
   1. The Combatant Command will exercise general supervision over the in-country operations and activities of the team through the SCO. The SCO will provide operational oversight and administrative support to the deployed team.
   2. Team personnel will not engage in or provide assistance or advice to the Benefitting Country in a combat or potential combat situation.
   3. U.S military team members will perform the duties of their office with the title and rank that they hold and will wear proper, corresponding uniform and insignia or civilian clothing, as prescribed by the U.S. Senior Defense Official (SDO) in country; civilian members will hold the precedence assigned by the Team Chief in accordance with their Civil Service grade.
3. Transportation In-country:
   1. Transportation arrangements for the team may be made by the SCO, but will be funded by this LOA.
   2. Rental/lease of vehicle(s), or commercial airline transportation within the Benefitting Country, should that be necessary for team support, will be charged to this LOA.
   3. For short periods/distances in-country, the SCO may arrange and/or provide a vehicle or other appropriate means of transportation. Maintenance of vehicle(s), fuel, insurance, oils, and lubricants will be charged to this LOA."

Mandatory for State Department Directed FMF Procurement LOAs.
Mandatory for Amendments and Modifications to State Department Directed FMF Procurement LOAs if the note was previously not included on the implemented version of the case.

CWD

"Funds will not be used to cover any other activities beyond those specified in the State Department Memorandum to DSCA without conferring with the State Department to ensure consistency with policy, Congressional Notification, and Reporting."