Appendix 11 | Defense Security Cooperation Agency

Appendix 11 - Foreign Military Sales Metrics

Section	Title
AP11.1.	Foreign Military Sales Metrics Overview
AP11.2.	Case Lifecycle Metrics
AP11.3.	Foreign Military Sales Metrics Management and Accountability

AP11.1. - Foreign Military Sales Metrics Overview.

AP11.1.1. Foreign Military Sales (FMS) metrics enable speed, transparency, and accountability throughout the Security Cooperation (SC) enterprise and the FMS case lifecycle. The DSCA Director, in consultation with Implementing Agencies (IAs) and all FMS stakeholders, holds the authority for establishing and maintaining FMS metrics. FMS metrics are numbers that give information about a particular process or activity pertaining to FMS. FMS metrics often include defined standards of performance for the underlying process- or activity-owner to meet in order to maintain excellence and efficiency in the activity or process. Alternatively, FMS metrics can also be established in order to enable greater enterprise understanding and accelerated learning without a defined standard of performance, particularly for a process or activity that resides outside of U.S. Government control, or for nascent processes that are not yet well understood. Reports based on authoritative FMS metrics assist senior leaders in identifying structural impediments to the rapid provision of defense articles and services.

AP11.2. - Case Lifecycle Metrics.

AP11.2.1. Metrics can be established to support a wide range of enterprise objectives or interests. For example, metrics can be established to increase efficiency, reduce cost or waste, improve quality, measure whether a particular outcome was achieved (e.g., return on investment), or aid in identifying process improvement. Within the FMS system, case lifecycle metrics are those metrics that focus specifically on the efficient, timely, and transparent execution of the process to develop, implement, execute, and close FMS cases. Authoritative metrics for the case lifecycle are summarized in Table AP11.T1. and described in greater detail in the relevant SAMM chapters, which can be found at the links provided in Table AP11.T1.

AP11.3. - Foreign Military Sales Metrics Management and Accountability.

AP11.3.1. The establishment, management, and regular review of metrics, as well as organizational change, is an ongoing feature of all data-driven enterprises. DSCA (Office of Administration, Performance, Improvement, and Effectiveness Directorate (ADM/PIE)) carries out the FMS metrics management and analytics function on behalf of the DSCA Director. FMS metrics management duties include the requirement to continuously review FMS metrics, coordinate with IAs (to include reviews of metrics and performance), and support the identification of process improvement opportunities, with an emphasis on efficiency, quality, and the reduction of waste. Ensuring appropriate accountability related to FMS metrics is inherent to the roles and responsibilities of the DSCA Director, in accordance with Section C1.3.2.2. In addition to supporting accountability, FMS metrics also enable the DSCA Director to identify structural impediments to the rapid provision of defense articles and services. FMS metrics are not solely limited to a view of past performance, but also include leading indicators so that leaders are capable of intervening where evidence suggests performance is at risk. DSCA (ADM/PIE) provides quarterly FMS metrics reporting to the DSCA Director in furtherance of both the management and accountability functions.

Table AP11.T1. Authoritative Case Lifecycle Metrics

#	Case Lifecycle Phase	Metric – Short Title	Metric – Plain Description	Data Source(s)	Performance Standard	Start / End Milestones	SAMM Link
1	Development	LOR Assessment	Measures the time that elapses between when an LOR is received and when it is determined to be actionable or insufficient	DSAMS	10 days (Category A, B) 45 days (Category C)	LOR Receipt¹ / LOR Actionable or LOR Insufficient	Section C5.2.5.2. &Table C5.T4A.
2	Development	LOA Development	Measures the length of time to prepare LOAs, amendments, and modifications from LOR actionable (receipt of an actionable LOR) to an offered LOA	DSAMS	85% within 30 days (Category A) 85% within 90 days (Category B) 85% within 130 days (Category C) 85% within 60 days (Category D)	LOR Actionable / Offer²	Table C5.T9.
3	Between Development and Implementation	Partner Review Time	Measures from LOA offered to LOA accepted	DSAMS	Not Applicable	LOA Offer / LOA Accepted³	Section C6.1.1.
4	Between Development and Implementation	Unaccepted LOAs and Amendments	A count of unaccepted LOAs, to include the subset of documents that are within 15 days of OED.	DSAMS	Not Applicable	Not Applicable	Section C6.1.1.
5	Between Development and Implementation	Expired LOAs and Amendments	A count of basic LOAs and amendments past OED	DSAMS	Not Applicable	Not Applicable	Section C6.1.1.
6	Between Development and Implementation	OED Extensions	A count of the number of OED extensions granted by unit of time	DSAMS	Not Applicable	Not Applicable	Section C6.1.1.
7	Between Development and Implementation	LOAs Accepted	A count of the number of LOAs and amendments accepted by unit of time	DSAMS	Not Applicable	Not Applicable	Section C6.1.1.
8	Between Development and Implementation	LOAs Cancelled	A count of the number of LOAs and amendments cancelled by unit of time	DSAMS	Not Applicable	Not Applicable	Section C6.1.1.
9	Between Development and Implementation	Restatements	A count of the number of restatements by unit of time	DSAMS	Not Applicable	Not Applicable	Section C6.1.1.
10	Implementation	Case Implementation Time	Measures the time from LOA accepted to implementation status	DSAMS	Not Applicable	LOA Accepted / Implementation Status (ISTATUS)⁴	Section C6.1.1.
11	Implementation	Case Funding Time	Measures the time from LOA accepted to financial implementation	DSAMS	Not Applicable	LOA Accepted / Financial Implementation (FINIMP)	Section C6.1.1.
12	Implementation	LOAs and Amendments Signed	Number of basic LOAs and amendments signed by the partner but not yet implemented	DSAMS	Not Applicable	Not Applicable	Section C6.1.1.
13	Execution	Required Award Date Variance (RADV)	Measures discipline in executing an acquisition and awarding contracts on time, comparing the Actual Award Date to the Required Award Date (RAD)	DSAMS, unless use of an alternative tracking system is coordinated with DSCA	Contract awarded ≤15 days after the RAD. (Applies to ≥80% of applicable contract awards annually).	RAD / Actual Award Date	Section C6.3.12.
14	Execution	Contractual Delivery Date Variance (CDDV)	Measures the variance between the final item’s Actual Delivery Date and the Contractual Delivery Date	DSAMS, unless use of an alternative tracking system is coordinated with DSCA	Final item delivered ≤60 days after the CDD. (Applies to ≥80% of applicable deliveries annually).	Contractual Delivery Date (CDD) / Actual Delivery Date	Section C6.3.12.
15	Execution	Constructive Delivery (OTTR)	Measures the On-Time Transfer Rate (OTTR) for MDE/SME case lines by comparing the maximum months estimated on the basic LOA to the actual last transfer date for the full quantity of the line item.	DSAMS / MILDEP FMS Case Execution Systems / DIFS	Not Applicable	MDE/SME End Date of Case Line Months Date / Last Transfer Date	Section C7.22.2.
16	Execution	Physical Delivery	Tracks in-transit visibility and confirmation of physical receipt of MDE/SME shipments by the partner.	EFTS	Not Applicable	Shipment / Physical Receipt Confirmation	Section C7.22.1.
17	Case Closure	Closure Reconciliation and Certification	Measures the time from Supply/Services Complete (SSC) to the submission of the IA case closure certificate to DFAS.	DSAMS / MILDEP Systems	ACCP non-training: 85% in 2 years; ACCP training: 85% in 3 years; Non-ACCP: 85% in 3 years	CLOSHOLD⁵ / CLOSE	Section C16.1.7.
18	Case Closure	Final Financial Closure	Measures the time from the submission of a complete IA case closure certificate to DFAS to final case closure.	DSAMS / MILDEP Systems / DIFS	85% in 30 days	CLOSE / FINCLOSE⁶	Section C16.1.7.
Notes: Start of the case development phase (“LORRECEIPT” in DSAMS) End of the case development phase (“OSTATUS” in DSAMS) Start of the case implementation phase (“ASTATUS” in DSAMS) End of the case implementation phase and start of the case execution phase (“ISTATUS” in DSAMS) End of the case execution phase and start of the case closure phase is Supply/Services Complete (SSC); the CLOSHOLD milestone is loaded by the CFD to prevent further amendments and modifications from being processed against a case in SSC and provides a stable basis for the associated metric. End of the case closure phase (“FINCLOSE” in DSAMS)