Request for Advance of Funds Sample Letter

To: 
Director
Defense Finance and Accounting Service-Indianapolis
Security Assistance Accounting/JAX
8899 East 56th Street
Indianapolis, IN 46249-6300

Dear Sir:

In accordance with the provisions of Section 1.3 of our Grant Agreement with the Government of the United States of America dated [DD/MMM/YYYY], the Government of [_______________________] hereby requests Defense Finance and Accounting Services - Indianapolis (DFAS-IN) approval and disbursement of an advance of $[amount] from that grant.

The Government of [_______________________] acknowledges that advances hereunder may be used to pay ocean and air freight costs only for transportation of Defense Items being carried on vessels or aircraft of United States registry, and that all materiel financed from this grant which is to be shipped by ocean surface transportation must be transported in privately owned vessels of United States registry unless a waiver is obtained in accordance with Section 6 of the Grant Agreement. In furtherance of this requirement, the suppliers of the materiel being financed with this advance were so notified and given appropriate shipping instructions.

In connection with this request, the Government of [_______________________] confirms that, as appropriate: the defense articles and services for which payment is requested have been satisfactorily delivered; or the advance payment requested is in accordance with requirements of the contract; or the progress payment requested is based on the contractor’s satisfactory progress and is in accordance with requirements of the contract; and that payment is therefore due and unpaid under the Purchase Agreement [Case Identifier] with the [Supplier].

Sincerely,
Government of [_______________________]
By: [Name and Title]