Superseded
This policy memo has been superseded by DSCA 01-21.
 | DEFENSE SECURITY COOPERATION AGENCY | 4/17/2001 |
MEMORANDUM FOR :
DEPUTY UNDER SECRETARY OF THE ARMY
(INTERNATIONAL AFFAIRS)
ATTN: SAUS-IA-DSZ
DEPARTMENT OF THE ARMY
DIRECTOR, NAVY INTERNATIONAL PROGRAMS OFFICE
DEPARTMENT OF THE NAVY
DEPUTY UNDER SECRETARY OF THE AIR FORCE
(INTERNATIONAL AFFAIRS)
DEPARTMENT OF THE AIR FORCE
DIRECTOR, DEFENSE LOGISTICS AGENCY
DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY
DIRECTOR, NATIONAL IMAGERY AND MAPPING AGENCY
DIRECTOR, DEFENSE THREAT REDUCTION AGENCY
DIRECTOR, DEFENSE REUTILIZATION AND MARKETING SERVICE
DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY
DIRECTOR, DEFENSE LOGISTICS INFORMATION SERVICE
DEPUTY DIRECTOR FOR SECURITY ASSISTANCE,
DEFENSE FINANCE AND ACCOUNTING SERVICE -- DENVER CENTER
SUBJECT :
Case Coordination and Tracking (CCT) Enhancements (DSCA 01-08)
We are currently working on enhancements to the Defense Security Assistance Management System (DSAMS) which will allow us to electronically coordinate and countersign Letter of Offer and Acceptance (LOA) documents. These changes will not only improve the timeliness of our coordination process, but will also increase the consistency and quality of our reviews. As part of the CCT enhancements, DSAMS will be updated to automate status progression for LOAs, amendments, modifications, Letters of Intent (LOIs), and leases. Rather than enter separate milestones for signature events and status changes, the system will automatically change the status when certain trigger milestones are entered. Since this may necessitate some changes in your implementing agency's review processes, the following information is provided to ensure you are ready for our planned August implementation of this capability.
- The attached matrix provides a listing of milestones and their associated status changes that will be effective with CCT implementation. These status changes are dependent on a combination of factors including (1) the type of document (LOA, amendment, modification, etc.); and (2) whether or not DSCA countersignature and/or State Department approval are required. It is imperative that LOA document writers understand the scenarios in which State Department, DSCA, and implementing agency approvals are required and accurately capture those requirements in DSAMS.
- Please note that some documents will be implemented in DSAMS immediately upon entry of the "MILSGN" milestone (i.e., modifications that do not require DSCA countersignature or State Department approval). Entry of the "MILSGN" milestone means that the implementing agency has completed all of its internal reviews and is satisfied that the document is signature-worthy. We understand some implementing agencies have previously allowed quality/financial reviews to take place after the implementing agency signature has actually taken place. With the implementation of CCT, all implementing agency reviews must occur prior to entry of the "MILSGN" milestone. The "MILSGN" milestone will signal to DSCA that the document is fully cleared by the implementing agency and ready for our review and action.
Automatic status progression will eliminate the need for duplicative milestone entries and permit greater standardization (and consequently more accurate metrics) since all implementing agencies' cases will move through status changes consistently. We appreciate your cooperation in making any internal procedural adjustments necessary to prepare for this change. If you have questions or need additional information regarding this policy, please contact Beth Baker, (703) 604-6612, or e-mail: beth.baker@osd.pentagon.mil.
A. R. Keltz
Deputy Director
DSCA
Attachment - Status Changing Milestone Matrix
STATUS CHANGING MILESTONES
EFFECTIVE WITH RELEASE 6.05
MENU OPTION | STATUS CHANGING MILESTONE | INDICATOR | DOCUMENT VERSION | SYSTEM DIRECTED STATUS | SYSTEM GENERATED MILESTONES |
|---|---|---|---|---|---|
MILDEP Signature | MILSGN | DSCA Countersignature Required and State Department Approval Required | Lease, Lease Amendment, LOI, LOA, Amendment, Modification | Proposed | DAPREQ PSTATUS |
MILDEP Signature | MILSGN | DSCA Countersignature Required only | Lease, Lease Amendment, LOI, LOA, Amendment, Modification | Proposed | DAPREQ PSTATUS |
MILDEP Signature | MILSGN | State Department Approval Required only | LOA, Amendment, Modification | Proposed | STLST PSTATUS |
MILDEP Signature | MILSGN | None | Amendment | Offered | OFFERED1 STATUS |
MILDEP Signature | MILSGN | None | Modification | Implemented | OFFERED IMPLEMENTED |
MILDEP Implementation | MILIMP | N/A | Lease, Lease Amendment, LOA, Amendment, Revision | Implemented (Real time) | ISTATUS |
MILDEP Cancellation | MILCAN | N/A | Lease, Lease Amendment, LOI, LOA, Amendment, Modification | Cancelled | XSTATUS |
MILDEP Reactivation | MILREACT * | N/A | Lease, Lease Amendment, LOI, LOA, Amendment, Modification | Development | DSTATUS |
Offer Accepted | OFFERACC | N/A | Lease, Lease Amendment, LOI, LOA, Amendment, Modification | Accepted | ASTATUS |
Countersign Proposed Document | DCSGN | DSCA Countersignature Required and State Department Approval Required | Lease, Lease Amendment, LOI, LOA, Amendment | Offered | STAP STLST OFFERED OSTATUS |
Countersign Proposed Document | DCSGN | DSCA Countersignature Required and State Department Approval Required | Modification | Implemented | STAP STLST OFFERED ISTATUS |
Countersign Proposed Document | DCSGN | DSCA Countersignature Required | Lease, Lease Amendment, LOI, LOA, Amendment | Offered | OFFERED OSTATUS |
Countersign Proposed Document | DCSGN | DSCA Countersignature Required | Modification | Implemented | OFFERED ISTATUS |
Reject Proposed Document | DCSGNRJ | N/A | Lease, Lease Amendment, LOI, LOA, Amendment, Modification | Development | DSTATUS |
Return Proposed Document | DDOCRTN | N/A | Lease, Lease Amendment, LOI, LOA, Amendment, Modification | Development | DSTATUS |
State Approval | STAP | State Department Approval Required only | LOA, Amendment | Offered | STLST OFFERED OSTATUS |
State Approval | STAP | State Department Approval Required only | Modification | Implemented | STLST OFFERED ISTATUS |
State Disapproval | STDAP | State Department Approval Required only | LOA, Amendment, Modification | Development | STLST DSTATUS |
1 Under full CTC, it has been determined that the OFFERED milestone is redundant and no longer needed. It would have been inactivated for Release 6.05 however, due to the number of reports that use this milestone, the inactivation would have been too intrusive. Therefore, the decision was made to systemically populate the milestone. Although the OFFERED milestone does NOT apply to Modifications, it will be systemically perpetuated until such time as it can be removed from the database
* The current validations regarding the Absence of specific milestones (State Department Approval and Case Status Offered) still apply. However, the validation will be bypassed if a DSCA Reactivation Authorized (DREACT) milestone with an actual date is posted.