DEFENSE SECURITY COOPERATION AGENCY  2800 DEFENSE PENTAGON  WASHINGTON, D.C. 20301-2800	10/4/2004

MEMORANDUM FOR :

SEE DISTRIBUTION

SUBJECT :

Distribution of Hardcopy Offered Letters of Offer and Acceptance (LOA) (DSCA 04-43) [SAMM E-Change 23]

REFERENCE :

1. DSCA Memorandum I-01/009272-PMD, 3 Aug 2001, DSCA 01-08

Ref (a) established the requirement for Implementing Agencies to send hardcopy LOA documents and termination liability worksheets to Defense Finance and Accounting Service (DFAS) when the documents were offered to the customer. As a result of enhancements to the Defense Security Assistance Management System (DSAMS), DFAS no longer requires the hardcopies. In addition, DSCA (Business Operations/Comptroller/ Country Financial Management (CFM)) no longer requires Implementing Agencies to provide a copy of each Automated State Department Approval (ASDA) document sent to the customer.

The Security Assistance Management Manual (SAMM) is updated as follows:

SAMM Paragraph C5.4.14.7. is replaced as follows:

C5 .4.14.7. When the case is countersigned and the Implementing Agency receives notification that the case is in "offered" status, the Implementing Agency signs the document and sends it to the purchaser.

SAMM Paragraph C5.4.14.10.2. is deleted in its entirety.

SAMM Paragraph C5.4.14.10.1. is incorporated in Paragraph C5.4.14.10. as follows:

C5.4.14.10. The Automated Sate Department Approval (ASDA) allows certain cases to be approved by State without DSCA countersignature. DSAMS processes ASDA transactions on a daily basis. For ASDA eligible cases, Implementing Agencies do not forward PDF packages or files to DSCA. Table C5.T9. shows which cases may or may not be processed under ASDA. Implementing Agencies should annotate "In accordance with the SAMM" on the DSCA countersignature line on ASDA LOAs, Amendments, and Modifications. The DSCA countersignature line date should reflect the date of DoS approval or later.

This change will be included in the automated version of the SAMM found on .the DSCA Web Page. If you have any questions concerning this change please contact Ms. Patti Higgins, DSCA/BUSOPS-FPS, 703-604-6570, e-mail patricia.higgins@dsca.mil or Mr. Steve Harris, DSCA-P3-P2, 703-604-6611, e-mail steve.harris@dsca.mil.

Keith B. Webster
Director
Business Operations/Comptroller

DISTRIBUTION :

DEPUTY ASSISTANT SECRETARY OF THE ARMY
FOR DEFENSE EXPORTS AND COOPERATION
DEPARTMENT OF THE ARMY
ATTN : SAAL- NP

DIRECTOR, NAVY INTERNATIONAL PROGRAMS OFFICE
DEPARTMENT OF THE NAVY

DEPUTY UNDER SECRETARY OF THE AIR FORCE
(INTERNATIONAL AFFAIRS)
DEPARTMENT OF THE AIR FORCE

DIRECTOR, DEFENSE LOGISTICS AGENCY

DIRECTOR, NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY

DIRECTOR, DEFENSE THREAT REDUCTION AGENCY

DIRECTOR, DEFENSE REUTILIZATION AND MARKETING SERVICE

DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY

DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY

DIRECTOR, DEFENSE LOGISTICS INFORMATION SERVICE

DEPUTY DIRECTOR FOR INFORMATION ASSURANCE,
NATIONAL SECURITY AGENCY

DIRECTOR FOR SECURITY ASSISTANCE
DEFENSE FINANCE AND ACCOUNTING SERVICE - DENVER CENTER

CC :

USASAC
SATFA/TRADOC
NAVICP
AFSAC
DISAM
STATE/PM-RSAT