Incorporated

Policy changes from this SAMM E-Change memo have been incorporated into the SAMM.

DoWD Seal

DEFENSE SECURITY COOPERATION AGENCY
2800 DEFENSE PENTAGON
WASHINGTON, D.C. 20301-2800

7/2/2026

 

MEMORANDUM FOR :

DEPUTY UNDER SECRETARY OF THE AIR FORCE FOR INTERNATIONAL AFFAIRS
DEPUTY ASSISTANT SECRETARY OF THE ARMY FOR DEFENSE EXPORTS AND COOPERATION
DEPUTY ASSISTANT SECRETARY OF THE NAVY FOR INTERNATIONAL PROGRAMS
DIRECTOR, DEFENSE CONTRACT MANAGEMENT AGENCY 
DIRECTOR, DEFENSE INFORMATION SYSTEMS AGENCY
DIRECTOR, DEFENSE LOGISTICS AGENCY
DIRECTOR, DEFENSE THREAT REDUCTION AGENCY
DIRECTOR, MISSILE DEFENSE AGENCY
DIRECTOR, NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY
DIRECTOR, SECURITY COOPERATION ACCOUNTING DIRECTORATE, DEFENSE FINANCE AND ACCOUNTING SERVICE, INDIANAPOLIS OPERATIONS 
DIRECTOR OF CYBERSECURITY DIRECTORATE AND DEPUTY NATIONAL MANAGER FOR NATIONAL SECURITY SYSTEMS, NATIONAL SECURITY AGENCY

SUBJECT :

Defense Security Cooperation Agency Policy Memorandum 26-56, Announcement of New Case Closure Submission Tool [SAMM E-Change 831]

 

This memorandum announces the rollout of the new SharePoint based Case Closure Submission Tool. DSCA is implementing this new tool to replace the case closure mailbox. The new tool is designed to provide a more efficient and transparent process for the Implementing Agencies (IA) to process case closure equities. The policy in the attachment is incorporated into the DSCA SAMM at https://samm.dsca.mil.

If you have questions on this memorandum, please contact DSCA (Office of Business Operations, Financial Policy & Regional Execution Directorate, Financial Policy Division (OBO/FPRE/FP)) at dsca.ncr.obo.list.fpre-fp@mail.mil. Please reference the DSCA policy number and memorandum subject. For general questions about the SAMM, please contact DSCA (Office of Strategy, Plans, and Policy, Execution Policy and Analysis Directorate (SPP/EPA)) at dsca.ncr.spp.mbx.epa@mail.mil.

Brian T. Watford 
Acting Chief Operating Officer and Chief Financial Officer 
Defense Security Cooperation Agency

ATTACHMENTS : 

  1. SAMM E-Change 831 - Defense Security Cooperation Agency Policy Memorandum 26-56, Announcement of New Case Closure Submission Tool
  2. Implementing Agency Case Closure Points of Contact

Attachment 1: Security Assistance Management Manual E-Change 831 
Defense Security Cooperation Agency Policy Memorandum 26-56, Announcement of New Case Closure Submission Tool

 

  1. Add Section AP7.C6.3.5.:

    AP7.C6.3.5. Case Closure Submission Tool. The Case Closure Submission Tool is the principal method for communicating with the DSCA case closure team, located at the following link: DSCA Case Closure Tool (DoD CAC Holders Only). It provides the IAs with the ability to submit questions and requests related to case closure via an online interface, as well as visibility pertaining to the request status while it is pending review. A planned future enhancement will also provide reports on key performance metrics by IA on cases processed. The tool provides various categories to choose from on the requests page, which are:

    Request Topics:

    1. General Request
    2. Data Submission
    3. Zero Amount
    4. Forced Closure
    5. Problem Disbursement
    6. Re-open

    AP7.C6.3.5.1. The permissions for the IAs consist of users being able to view, create, and save requests. IAs may also edit requests that are in draft status. Please note that IAs cannot delete requests. To ensure proper oversight, access to the tool is managed at the IA level. If you require access, please reach out to your IA point of contact. If you have any questions or feedback regarding the new tool, please submit a general request in the tool, or contact the closure team POCs who are listed on the Closure Tool landing page. The Case Closure Tool part of the Case Closure Hub (DoD CAC Holders Only) which contains helpful information on DSCA Case Closure.

  2. Add Section C16.4.:

    C16.4.1. Case Closure Submission Tool. The Case Closure Submission Tool is the principal method for communicating with the DSCA case closure team, located at the following link: DSCA Case Closure Tool (DoD CAC Holders Only). It provides the IAs with the ability to submit questions and requests related to case closure via an online interface, as well as visibility pertaining to the request status while it is pending review. A planned future enhancement will also provide reports on key performance metrics by IA on cases processed. The tool provides various categories to choose from on the requests page, which are:

    Request Topics:

    1. General Request
    2. Data Submission
    3. Zero Amount
    4. Forced Closure
    5. Problem Disbursement
    6. Re-open

    C16.4.1.1. The permissions for the IAs consist of users being able to view, create, and save requests. IAs may also edit requests that are in draft status. Please note that IAs cannot delete requests. To ensure proper oversight, access to the tool is managed at the IA level. If you require access, please reach out to your IA point of contact. If you have any questions or feedback regarding the new tool, please submit a general request in the tool, or contact the closure team POCs who are listed on the Closure Tool landing page. The Case Closure Tool part of the Case Closure Hub (DoD CAC Holders Only) which contains helpful information on DSCA Case Closure.

Attachment 2: Implementing Agency Case Closure Primary Points of Contact.

 

IA

Case Closure Primary POC

Email

Air Force/AFSAC

Ariel Quesinberry

ariel.quesinberry@us.af.mil

Air Force/AFSAT

Tori Shimp

victoria.shimp@us.af.mil

Army/DASA DE&C

April Miller

april.r.miller26.civ@army.mil

DCMA

Cheron Dean

cheron.j.dean.civ@mail.mil

DFAS

Lori Gilbert

lori.m.gilbert.civ@mail.mil

DISA

Karen Marks

karen.marks.civ@cvr.mil

DLA

Jason Carley

jason.carley@dla.mil

DTRA

Renee Kenney

andrea.r.kenney.civ@mail.mil

MDA

Chandra Weatherford

chandra.p.weatherford.civ@mail.mil

Navy/NIPO

Group Mailbox

nipo_caseclosure@us.navy.mil

NGA

Group Mailbox

fms@nga.mil

NSA

Joslyn Anderson

jcande8@radium.ncsc.mil