B

Certified vs. Recorded Delivery Imbalance

Identifies cases where the certified delivery costs (from Defense Integrated Financial System (DIFS) Screen 2.1.1) are out-of-balance with and the DIFS case control “articles and services” delivered values (from DIFS Screen 2.C.1). This inhibitor code is automatically assigned by the Case Closure Certificate Inventory (CCCI) subsystem. The imbalance must be resolved, or it may be bypassed under prescribed bypass conditions.

Implementing Agency (IA) or Defense Finance and Accounting Services – Indianapolis (DFAS-IN)-Country Management Accounting (CMA) Branch (see Note)

DFAS-IN-CMA will delete the closure certificate from the inventory within 5 days of being notified that the certificate has been returned.

If the certificate arrives with a B inhibitor after DIFS edits, the IA is responsible for making corrections. If the B inhibitor is assigned after DIFS closure adjustments are made, DFAS-IN-CMA is responsible for reversing the erroneous transactions that caused the inhibitor.

C

Not Applicable

DIFS closure action is complete and case is closed.

Not Applicable

Not Applicable

System-generated inhibitor indicating the case is closed; further description on whether the closure is a Type 1 (direct final closure), Type 2 (interim closure), or Type 3 (final closure) can be found on the DIFS Case Closure Certificate Inventory (2.I.1) screen. Type 2 closures will require future action.

D

Requires Payment

DFAS-IN is unable to collect funds and requests DSCA assistance. Per DSCA Policy Memo 25-88, DSCA contacts the Foreign Partner (FP) if outstanding funds are not received within 15 days of the due date of the first DD-645 mailed post-closure certification. The FP has 15 days to respond to the Country Financial Director (CFD). If unresolved, the CFD may direct DFAS-IN to close the case using specified holding account funds.

DSCA - Country Finance Director (CFD)

Up to 35 days total: 15 days post-DD-645 for DSCA outreach + 15 days for FP response to CFD + 5 days for CFD notice to DFAS-IN.

This is a manually assigned inhibitor, added to the closure once DFAS-IN requests DSCA assistance.

E

Review of below-the-line administrative or accessorial charges

Closure action for Title 10 and Title 22 BPC cases is suspended pending the review of below-the-line administrative or accessorial delivery costs and values.

DFAS-Security Cooperation Accounting (DFAS-SCA)

Up to 45 days after receipt of the closure certificate to allow two performance cycles and the subsequent End of Month (EOM) FK-history update. If corrected, the case should close within the first 5 business days of the following month.

This is a manually assigned inhibitor, used by DFAS-IN-CMA accountants to pause closure for research when below-the-line charges are unreconciled. 
Code E does not pause or exclude time from the 30-day performance standard in DSCA Policy Memo 26-01.

F

Fund realignment required

Identifies cases where some fund realignment e.g., funds need realignment from Federal Reserve Bank (FRB) Account to Trust fund Account.

DFAS-SCA

30 days; Drawdowns done monthly from FRB.

If the inhibitor code is FI, a drawdown from the FRB to the Trust Fund is required. If the code is FL, the partner nation must send funds to the FRB before a drawdown can occur.

H

Closure suspended per customer request

Closure action is suspended per the customer request.

Partner

5 days from time IA has customer confirmation.

Manually assigned inhibitor

I

All CCCI edit criteria are cleared

Identifies cases which have cleared all systemic CCCI edit criteria and are ready for closure pending final review by DFAS-IN.

DFAS-SCA

30 days or less

System-generated inhibitor

J

DIFS Internal Inhibitor

This code will not appear on the CCCI Inquiry screen or on any CCCI reports. It only appears in the CCCI master file and means that the closure certificate records have been deleted from the inventory.

Not Applicable

Not Applicable

System-generated inhibitor

K

Identifies cases implemented after 1 April 1977 where the DIFS FK History articles/services delivered cost is out-of-balance with the certified delivery cost

Identifies cases implemented after 1 April 1977 where the DIFS FK History articles/services delivered cost is out-of-balance with the certified delivery cost. The imbalance must be resolved or may be bypassed under prescribed bypass conditions.

DFAS-SCA

30-60 days. If K inhibitor does not clear after first EOM cycles, check the date of the case implementation. If older than 2000, a bypass code may be necessarily as delivery reporting recorded in system prior to DIFS implementation have a beginning balance and not necessarily the complete record.

This is a system-generated inhibitor. If it appears in a case implemented before the year 2000, it may be eligible for a bypass, as complete delivery records may not exist in DIFS.

L

Requires Payment

This code identifies cases where the DIFS total delivered cost is greater than total collections in the DIFS Case Control Summary record.

Partner

90 days, after which an inhibitor of D may be assigned to transfer collection responsibility to DSCA.

System-generated inhibitor

O

Closure Certificate returned to IA due to an out of balance condition

Closure certificate returned to certifying activity for an out-of-balance condition that requires IA/MILDEP action.

IA

DFAS-IN-CMA will delete the closure certificate from the active inventory within 10 days of notifying the IA that the certificate has been returned.

This is a manually assigned inhibitor used by CMA to return a case to the IA. 
The period between DFAS notification to the IA and deletion of the closure certificate from the active case closure inventory does not pause or exclude time from the 30-day performance standard in DSCA Policy Memo 26-01. A new 30-day standard begins when the IA resubmits a corrected closure certificate.

P

Review of below-the-line administrative or accessorial charges

Closure action for FMS cases is suspended pending the review of below-the-line administrative or accessorial delivery costs and values.

DFAS-SCA

Up to 45 days after receipt of the closure certificate to allow two performance cycles and the subsequent EOM FK-history update. If corrected, the case should close within the first 5 business days of the following month.

This is a manually assigned inhibitor, used by CMA accountants to pause closure for research when below-the-line charges are unreconciled.

Q

Unliquidated progress payments out of balance condition

Unliquidated progress payments on the case - DIFS case control liquidated delivery cost does not equal DIFS case control progress payments reported.

DFAS-SCA

30 days or less. This inhibitor should be worked with the same priority as an I inhibitor.

System-generated. If the adjustment to align progress payments and liquidated deliveries fails to clear the Q inhibitor, it is treated like an S inhibitor. If the issue remains unresolved, the case is returned to the IA for correction and manually assigned an O inhibitor.

S

Disbursements out of balance condition

DIFS cash summary total disbursement cost does not equal DIFS case control total delivery cost.

DFAS-SCA

Up to 45 days. These out of balances can usually be corrected during a command pay cycle, which occurs 5 times a quarter.

System-generated inhibitor

SQ

Expenditure Authority (EA) posted after closure certificate received

On occasion, an EA will post to the case after the closure certificate is received (EA Issued for interim close cases or EA balancing for final close cases). Determined after case does not have an out of balance as a S or Q inhibitor types.

DFAS-SCA

3 days to close once the case is in balance. The closure certificate is “reset” in DIFS by deleting and re-inputting it over a three-day period.

System-generated. This typically occurs when a case is in I status and an EA post prior to final closure in DIFS. CMA accountants can verify this by checking for a ULO EA issued on the DIFS Case Control screen 2.c.1 (Page 2).

T

Certifying activity will provide a closure certificate

The IA has not yet provided the soft copy of the closure certificate to the DFAS mailbox: dfas.indianapolis-in.jax.mbx.dfas-in-sca-ccci@mail.mil.

IA

The IA should send soft copies of the closure certificate to DFAS-IN within 2 days of inputting the C1 transaction.

Manually assigned inhibitor.

V

DFAS-IN-CMA reopened case for internal reasons

Indicates the case was reopened for internal DFAS-IN reasons. Generally used for below-the line administrative and accessorial delivered value adjustments, etc. In most cases, the case can be re-closed using the same closure certificate.

DFAS-SCA

30-60 days

Manually assigned inhibitor

W

Reopened Case

A reopened case. This code is automatically assigned by the inventory system when the DIFS Case Control status changes from C to I. This code is intended to be temporary in nature and normally is replaced by either CCCI status V, O, or X.

DFAS-SCA

The W inhibitor should be cleared within 2 days by fully reopening the case and canceling the closure certificate.

System-generated inhibitor

X

DIFS Internal Inhibitor

This code means that the closure certificate has been canceled via an IA initiated C4 transaction. A new closure certificate and C1 must be submitted to reactivate the closure process.

Not Applicable

Not Applicable

System-generated inhibitor

Z

Open Supply Discrepancy Report (SDR)

Indicates a case certified for closure has an outstanding SDR that requires action.

IA

IA should cancel closure certificate or recertify for closure within 90 days.

Manually assigned inhibitor